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Employee News

February 4, 2023

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Flu Shots Available on Campus

University Health Services flu shot clinics will open on Sept. 13. Everyone should be vaccinated annually. Getting vaccinated helps protect each of us in addition to limiting the spread of influenza. Appointments are available through Oct. 27 at multiple campus locations. Employees should bring their insurance card to the clinic. Without proof of insurance, the cost is $26.50. To view the list of available dates, times and locations, and to schedule an appointment, go to
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Important Leave Deadlines Coming Up on Sept. 30

The deadline for Faculty, Academic Staff, and Limited Appointees (who have or had an active leave-eligible appointment) to submit missing leave reports for fiscal year 2021 (July 1, 2020-June 30, 2021) is Sept. 30, 2021. Leave reports must report either leave usage or "No Leave Taken" for every month of the fiscal year. If missing leave reports are not entered in MyUW ( by the Sept. 30 deadline, the employee will have their sick leave balance permanently reduced. Employees can check for any missing leave reports by going to MyUW > Time and Absence > Leave Reports. In addition, Faculty, Academic Staff, and Limited Appointees with 12-month appointments who are eligible to bank unused vacation time must enter any banked leave in MyUW by Sept. 30. Employees who have questions should contact the human resources department in their school, college or division.
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Some Employees Must Use Specific Vacation Carryover Time by Oct. 9

Faculty, Academic Staff, and Limited Appointees with 12-month appointments have until Oct. 9, 2021, to use their carried-over vacation hours that were granted in fiscal year 2019 and 2020 (July 1, 2018 through June 30, 2020) . The extension from June 30, 2021, to Oct. 9, 2021, to use vacation carryover, which was first announced in March 2021, was implemented in response to concerns about the challenges presented by the June 30 deadline in light of the pandemic. (For fiscal year 2021, Faculty, Academic Staff, and Limited Appointees must use all carried-over vacation by June 30, 2022, as per the existing UW–Madison vacation policy). University Staff must use their vacation carryover and personal holiday hours by Dec. 31, 2021. Details about the use of carryover vacation hours can be found in the UW–Madison COVID-19 Pandemic Leave Policy. Leave balances can be found under “Time and Absence” in MyUW. Employees who wish to verify their leave balances and the corresponding deadlines should contact the human resources department in their school, college, or division.
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