UW–Madison employees are reminded to make plans to use paid leave that will expire on June 30, 2025. Faculty, Academic Staff, and Limited Appointees with 12-month (annual basis) appointments must use personal holiday hours, earned legal holiday hours, and vacation carryover by the upcoming deadline of June 30, 2025, the end of the fiscal year. University Staff now receive paid leave on a new leave schedule that starts on July 1 and ends on June 30. During the transition period of Jan. 1 to June 30, 2025, University Staff must use personal holiday and legal holiday hours by June 30, 2025. University Staff will have until June 30, 2026, to use vacation carryover.

Leave remaining after these deadlines will be lost. All UW employees who are eligible to bank leave may do so. Employees with questions should contact their local human resources office.

As part of the upcoming transition to Workday in July 2025, employees should be aware of important upcoming dates related to time and absence activities. For leave-eligible employees, all absence and no leave taken entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday.

Important dates also apply for employees who use timesheets to enter their shift in and out times or total hours worked per day. Please see the full communication from UW–Shared Services or contact your local HR office for details.

Be sure to follow any additional guidance provided by your school, college, or division. Workday will go live on July 7, 2025. For additional information about Workday training, answers to frequently asked questions, and more, visit atpmadison.wisc.edu.

Every Heritage Month, the Division of Diversity, Equity & Educational Achievement recognizes five to six individuals in their Heritage Month spotlight series. This series celebrates the rich culture, history, and contributions of communities while highlighting notable campus leaders. A new nomination form is available for UW–Madison faculty and staff to nominate their colleagues for this spotlight series. Nominations can be submitted for any Heritage Month at any time.