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Reminder of June 30 deadline to use specific earned leave
June 18, 2025
UW–Madison employees are reminded to make plans to use paid leave that will expire on June 30, 2025. Faculty, Academic Staff, and Limited Appointees with 12-month (annual basis) appointments must use personal holiday hours, earned legal holiday hours, and vacation carryover by the upcoming deadline of June 30, 2025, the end of the fiscal year. University Staff now receive paid leave on a new leave schedule that starts on July 1 and ends on June 30. During the transition period of Jan. 1 to June 30, 2025, University Staff must use personal holiday and legal holiday hours by June 30, 2025. University Staff will have until June 30, 2026, to use vacation carryover.
Leave remaining after these deadlines will be lost. All UW employees who are eligible to bank leave may do so. Employees with questions should contact their local human resources office.
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Important dates to enter absences, no leave taken, and timesheet entries
June 18, 2025
As part of the upcoming transition to Workday in July 2025, employees should be aware of important upcoming dates related to time and absence activities. For leave-eligible employees, all absence and no leave taken entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday.
Important dates also apply for employees who use timesheets to enter their shift in and out times or total hours worked per day. Please see the full communication from UW–Shared Services or contact your local HR office for details.
Be sure to follow any additional guidance provided by your school, college, or division. Workday will go live on July 7, 2025. For additional information about Workday training, answers to frequently asked questions, and more, visit atpmadison.wisc.edu.
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Nominations open year-round for Heritage Month spotlight series
June 18, 2025
Every Heritage Month, the Division of Diversity, Equity & Educational Achievement recognizes five to six individuals in their Heritage Month spotlight series. This series celebrates the rich culture, history, and contributions of communities while highlighting notable campus leaders. A new nomination form is available for UW–Madison faculty and staff to nominate their colleagues for this spotlight series. Nominations can be submitted for any Heritage Month at any time.
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Why UW–Madison’s enterprise AI tools are the smart choice
June 11, 2025
UW–Madison offers free enterprise generative AI tools that protect university data with enhanced privacy features. Microsoft 365 Copilot Chat, Google Gemini, and meeting tools such as Webex AI Assistant and Zoom AI Companion are available for faculty, staff, and students. Unlike public AI services, these tools prevent your data from being used to train AI models while providing secure support for writing, research, and administrative tasks.
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Event for current and aspiring project managers
June 11, 2025
Faculty and staff involved in—or curious about—project management are invited to the Project Management Institute (PMI) chapter meeting on Thursday, July 17, 5-7:30 p.m. at Gordon Dining and Event Center. Cohosted by the Office of Strategic Consulting, the event features a presentation by Ryan Munz, head football coach at UW-Platteville, who will share his proven framework for developing leadership within organizations. The event will enable participants to connect with peers and develop insights into leadership and project management. The cost is $25 for PMI members, $20 for students, and $30 for non-members/guests. Register by July 7.
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Webinar helps employees balance work and parenting responsibilities
June 11, 2025
LifeMatters and the Employee Assistance Office are offering a virtual webinar, Addressing the Challenges of Parenthood and Professionalism, on Tuesday, June 24, noon-1 p.m. This session will provide practical tips for those struggling to balance work and parenting. Participants will learn about managing time and energy, self-care tips, the importance of being flexible, and knowing when to seek support. The webinar is offered at no cost to all UW‒Madison employees. Register online to receive the Zoom link.
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Wisconsin Welcome 2025 accepting event submissions
June 11, 2025
Campus partners, student organizations, and community groups have an early opportunity to introduce their organizations to incoming students by submitting an event for Wisconsin Welcome 2025, hosted by the Office of Student Transition and Family Engagement within Student Affairs. Wisconsin Welcome (Aug. 25-Oct. 5, 2025) is an annual, multi-week event series celebrating the arrival of our newest Badgers on campus. Approved events will be promoted to 8,400+ incoming students via the Wisconsin Welcome app. Please submit your event details for consideration by August 11.
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Employee Appreciation Ice Cream Socials
June 4, 2025
UW–Madison invites all employees to two Employee Appreciation Ice Cream Socials on June 10 and June 12. On June 10, Babcock ice cream will be served on Bascom Hill (weather permitting) 1-2:30 p.m., or until supplies run out. On June 12, ice cream will be served in the Lake Mendota Room at Dejope Residence Hall, 10:30 p.m.-12:30 a.m. Lactose-free and sugar-free alternatives will be available, as supplies last. Employees can attend during work hours without loss of pay. For information on parking, transportation, accessibility, and more in multiple languages, visit go.wisc.edu/9cgy2v.
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Reminder of Sept. 30 deadline for eligible employees to request leave banking
June 4, 2025
Employees who are eligible to bank unused vacation or vacation carryover hours must make their election by September 30 of each year. In 2025, for the first time, eligible University Staff will observe the same September 30 deadline as eligible Faculty, Academic Staff, and Limited Appointees. Employees will be able to see their leave banking eligibility and make requests to bank leave in Workday. Additional information about completing leave banking in Workday will be provided to all employees as soon as it is available.
As previously announced, University Staff employees will receive vacation and personal holidays hours on a new schedule that aligns with the university’s fiscal year, which starts on July 1 and ends on June 30. This includes the schedule change for entering banked leave and/or cash payout elections. Details about the transition to this new schedule can be found on the University Staff Leave Changes website at go.wisc.edu/rb4ebg. Employees with additional questions may contact their supervisor or their local human resources office.
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No-cost retirement resources from UW–Madison and ETF
June 4, 2025
UW–Madison employees have access to free resources to help them plan for retirement, including informational sessions, financial estimates, and personal consultations from UW–Madison Benefits Services and Wisconsin Employee Trust Funds (ETF). Employees who are preparing for retirement can learn more at hr.wisc.edu/retirement.
These free resources should not be confused with email solicitations employees may receive from lead-generation services conducting marketing for financial consultants. These emails offer free consultations to UW employees, but the senders are selling your contact information. We recommend you ignore these emails and instead use the free resources available to you from UW–Madison and ETF. Please examine any emails you receive carefully to determine whether they are legitimate.
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