News for Employees

• Log-in improvements coming in June with MFA-Duo update

  May 21, 2025

  Starting June 2, 2025, UW–Madison employees will have the option to receive fewer NetID authentication prompts with Duo’s “Remember Me” function extending from 12 hours to 7 days. The update will also enhance security with Duo Verified Push (requiring users to enter a 3-digit code) and auto-refreshing passcodes. These changes help protect university data while reducing workflow interruptions for students and staff. The changes do not affect those who use other authentication methods such as a security key fob. Duo Push users should update their Duo Mobile app before the June transition.

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• First round of parking applications closes May 23

  May 21, 2025

  Transportation Services is accepting parking permit applications for the upcoming year, which runs from Sept. 1, 2025–Aug. 31, 2026. Apply by May 23 for first-round consideration for a base lot (including reduced cost), Flex, UW Accessible, park and ride, remote lot, or business alternate permit. First-round offers will be sent in early July. Applications will reopen in July. The early consideration deadline for department and service permits is also May 23. Employee bus passes may be renewed and other parking options will be available starting August 1. For details, visit transportation.wisc.edu.

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• Submit expense reports by June 9

  May 21, 2025

  June 9, 2025, is the deadline for UW–Madison employees to submit an expense report prior to Workday implementation. This includes expense reports with corporate card transactions. Expense reports should be in the Shared Financial System (SFS) by this deadline in order to allow time for approvals and payment. Any expense reports not submitted by 5 p.m. on June 9 will need to be filed in Workday after go-live on July 7, 2025.

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• Webinar teaches personal resilience skills

  May 21, 2025

  LifeMatters and the Employee Assistance Office are offering a virtual webinar, Personal Resilience, on Tuesday, May 27, noon‒1 p.m. Participants will learn about the concept of energy management, a new way of looking at self-discipline. The webinar is offered at no cost to all UW‒Madison employees. Register online to receive the Zoom link.

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• Edvest 529 College Savings webinar

  May 21, 2025

  Edvest 529, Wisconsin’s college savings plan, can help employees develop a higher education savings strategy that will benefit their children, grandchildren, and other loved ones. This webinar will take place online Thursday, May 29, 11 a.m.–noon. Attendees will learn about 529 College Savings Plans, the benefits of these accounts, other resources available to help plan and pay for college, and how to qualify. There is no cost to attend.

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• Answers to common questions about Workday

  May 14, 2025

  Workday, the new Universities of Wisconsin cloud-based software platform that brings together data about people, finances and operations, will launch on July 7, 2025. All UW–Madison employees will use Workday in some way and should start training now to be prepared for the transition. Employees can find answers to frequently asked questions about Workday, as well as other updates, at atpmadison.wisc.edu.

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• Registration open for Student Employment Summer Summit

  May 14, 2025

  The 6th annual Student Employment Summer Summit will take place on Wednesday, June 18, 10:45 a.m.–4:15 p.m., at Gordon Dining and Event Center. This in-person event brings together supervisors, hiring managers, and others who support student employment at UW‒Madison and beyond. Keynote speaker Vantrel Mainor will share the processes involved in helping students become more self-sufficient. The event is hosted by the Student Employment team in the Office of Student Financial Aid and is offered at no cost. Registration opens today, May 14, and is due by June 4.

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• Showcase 2025 resources available online

  May 14, 2025

  Resources from Showcase 2025, which took place on April 17, are now available on the Showcase website. These include a recording of the fireside chat with Provost Charles Isbell Jr. and Vice Chancellor for Finance and Administration Rob Cramer, copies of the breakout session presentations, and digital versions of the posters. Visit showcase.wisc.edu to learn more.

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• Administrative Quality Satisfaction Survey final reports issued

  May 14, 2025

  A year ago, UW–Madison employees and graduate assistants participated in the Administrative Quality Satisfaction Survey (AQSS). The results revealed an improvement in overall satisfaction compared to 2022. The comprehensive final report and an interactive tableau with detailed data are now available on the AQSS website. The survey results offer insights into the positive changes and areas for continued improvement across the campus community. For more information, visit finadmin.wisc.edu/aqss.

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• Campus Drive off-ramp closure to affect west UW campus, University Hospital travel

  May 7, 2025

  The Madison Metropolitan Sewerage District begins the first stage of its Highland Avenue sewer project May 12. The Campus Drive off-ramp to Highland Avenue will be closed. West campus area travel will be heavily impacted. Motorists should plan an alternate route and allow for extra travel time. Find details, maps, and recommended alternate routes at transportation.wisc.edu.

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