News for Employees

• Measles vaccine clinics on campus

  February 11, 2026

  University Health Services (UHS) is hosting measles, mumps, and rubella (MMR) vaccine clinics for employees and students who are unprotected against measles or unsure of their vaccination status. Clinics are scheduled for today (Wednesday, Feb. 11) from 8 a.m.–5 p.m. at the Bakke Recreation and Wellbeing Center, and tomorrow (Thursday, Feb. 12) from 8 a.m.–5 p.m. at the Nicholas Recreation Center. Appointments are recommended, but drop-in vaccinations are available. MMR vaccines will be billed through employee health insurance plans (note that employee insurance coverage varies by health plan). If an employee does not have health insurance, or if their insurance does not cover the cost, the university will cover the cost of the vaccine. For appointment pre-registration and additional details, visit go.wisc.edu/mmr.

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• Free resources to help employees lead with purpose

  February 11, 2026

  Learning and Talent Development offers UW–Madison employees free professional development opportunities designed to help them lead with purpose, align actions with values, and strengthen team engagement. Fully Prepared to Lead is a series of free courses or certificate program that build leadership skills for employees in any role. Principles of Supervision and Management is a free certificate program for supervisors and managers focused on creating a healthy, inclusive, and engaging work environment. Employees can also take advantage of Grow as a Leader, a campuswide collection of leadership resources. Personal Brand and Leadership Awareness is another free course focused on self-awareness and leadership identity.

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• Learn how the UW 403(b) SRP can supplement retirement savings

  February 11, 2026

  UW–Madison employees can take advantage of free one-on-one counseling sessions or webinars to better understand how to save for retirement with the UW 403(b) Supplemental Retirement Program (SRP). On-demand webinars are available online. Employees can also schedule free individual counseling sessions with financial consultants from TIAA and Fidelity. These sessions are appropriate for employees who are new to retirement planning and those who are refining their retirement strategy. Virtual appointments are readily available. In-person financial counseling will be held at 780 Regent Street in Madison, with free parking available, with TIAA on February 18 and 19 and with Fidelity on February 25.

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• Spring professional development offerings from the Office of Strategic Consulting

  February 4, 2026

  Beginning February 19, the Office of Strategic Consulting will launch a new slate of virtual professional development sessions as part of its Ignite: Fueling Organizational Excellence and In Scope: Managing Projects at UW–Madison series. These sessions are designed to help faculty and staff build the knowledge and skills needed to improve efficiency, address challenges, and advance strategic priorities. Spring session topics range from making the most of meetings to leading projects in turbulent times. Sessions are free, but registration is required.

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• Nominations invited for outstanding mentors

  February 4, 2026

  Nominations are open for the annual Awards for Mentoring Undergraduates in Research, Scholarly and Creative Activities, recognizing faculty members, groups of mentors, academic staff, post-doctoral fellows and graduate students for the outstanding work they do in mentoring undergraduates in their areas of professional activity. These awards provide $2,000 of university expendable funds (supplies and expenses) as well as recognition during the 2026 Undergraduate Symposium. Nominations are due March 3.

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• UW investigates measles case

  February 4, 2026

  UW is working with Public Health Madison & Dane County and the Wisconsin Department of Health Services to investigate a confirmed measles case in a student. The student lives in an off-campus apartment in Madison and is recovering after receiving medical care, but it is possible others were exposed to the virus. University Health Services (UHS) is providing guidance to all members of the UW community to help prevent further spread of the disease. Visit uhs.wisc.edu/measles to learn more.

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• Overtime reporting for tax purposes

  February 4, 2026

  The Working Families Tax Cut Act will affect employees who were paid overtime in 2025. Employees who received qualified overtime compensation in 2025 may be able to deduct the pay that exceeds their regular rate of pay (such as the “half” portion of “time-and-a-half” compensation). For 2025, employees have received an email indicating the amount of their overtime pay that may be deductible for 2025. The email has been sent with the subject line “2025 – Overtime Earnings.” This amount will not be displayed on W-2 tax forms this year. If you have questions, please send an email to GetHelpUW@support.wisconsin.edu.

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• W-2 forms now available in Workday

  January 28, 2026

  The 2025 W-2 forms (Wage and Tax Statements) are now available online for all active Universities of Wisconsin employees, including UW‒Madison employees. To find your W-2 statement, log in to Workday and then go to My Tax Documents. You can also view your W-2 directly from the Timely Suggestions section of your Workday home page. Paper copies will be postmarked by Feb. 2, 2026, and sent via U.S. mail to employees who did not consent to electronic only W-2 form distribution. For detailed instructions on how to view and print your W-2 form, visit go.wisc.edu/9exd9u. If you have questions, contact the human resources office in your school, college, or division.

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• Construction projects to affect campus travel this spring

  January 28, 2026

  Employees and students should prepare for roadway, sidewalk, and bicycle facility closures. New and ongoing projects will affect areas around Engineering Hall, Grainger Hall, the School of Veterinary Medicine, and more. Find details and maps at transportation.wisc.edu.

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• Website provides resources to protect data privacy

  January 28, 2026

  Data Privacy Week, January 26-30, is an annual campaign that fosters awareness of the importance of keeping personal information private and secure. UW shares a commitment to data privacy at the university. UW has developed a Data Privacy Week website that provides information about ways to practice data privacy, guidance for using AI, protecting student data, medical privacy, techniques to strengthen one’s own cybersecurity, and more. All employees and teams are encouraged to take action to protect data privacy in life and at work. Visit it.wisc.edu/data-privacy-week to learn more.

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