Faculty, University Staff, Academic Staff, and Limited Appointees who are eligible to bank unused vacation or vacation carryover hours were recently notified of their eligibility on their Workday home page, under Announcements. Eligible University Staff may elect to bank unused vacation hours in a Banked Leave account and/or receive a cash payout. Eligible Faculty, Academic Staff, and Limited Appointees may bank unused vacation hours in a Banked Leave account, but cash payouts are not permitted. Not all employees are eligible to enter banked leave; eligibility to bank leave is outlined in the UW–Madison Vacation Policy.

Eligible employees who wish to bank their leave must complete a form in Workday. Employees who submit the form will receive an email confirmation; this email will include information on when their Banked Leave balance will be updated in Workday. The deadline to elect banked leave is Sept. 30 of each year. Employees with questions should speak with their human resources contact or visit the GetHelpUW page on the Workday website.

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