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Reminder: Workday training available for all faculty and staff
July 2, 2025
Workday, the new Universities of Wisconsin cloud-based software platform that brings together data about people, finances, and operations, will launch on July 7, 2025. All UW–Madison faculty and staff will use Workday for employee self-service tasks and everyone is encouraged to complete Workday training.
You do not need to enroll to take the training. You will find Workday Fundamentals: Workday for All Employees in your Universities of Wisconsin instance of Canvas. The course is self-paced and takes about 40-50 minutes to complete. You may pause the training at any time and resume later where you left off. For employees who do not use a computer in their work, in-person training is available.
For additional information about Workday training, additional resources, answers to frequently asked questions, and more, visit atpmadison.wisc.edu.
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Avoid Workday phishing scams
July 2, 2025
Workday goes live at the Universities of Wisconsin on July 7. Along with new tools and processes comes a reminder about added vigilance to avoid phishing attacks. We expect to be targeted by phishing attacks as we implement this new system, and we are counting on all employees to help keep UW secure by detecting and reporting phishing attempts.
You can protect your personal data and protect sensitive data within the system by recognizing phishing red flags and using cybersecurity best practices. If you receive a suspicious email or text message that is related to Workday, do not reply or click on links. Report the suspicious email via Outlook or forward the suspicious message to report-spam@doit.wisc.edu. Remember that security is a shared responsibility, and vigilance is key in combating cyber threats.
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Update: 2025-26 parking permit applications
July 2, 2025
The first round of parking permit offers will be emailed by July 3, 2025. If you receive an offer and wish to accept it, please do so by the July 22 deadline. If you do not receive an offer, no action is needed: your application is on a waiting list and will be considered in future rounds. If you have not applied yet, round 2 applications will be accepted July 7–22. Visit transportation.wisc.edu for details.
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Message from UW leadership on budget reductions
June 25, 2025
UW–Madison leaders sent a message to faculty and staff on June 23 with an update on cost-saving measures. Because of changes in federal funding and the resulting financial insecurity, all units are being asked to submit draft budget reduction plans. As leadership reviews those plans, it will prioritize safeguarding the core elements of UW’s teaching, research, and outreach missions, now and in the future. Read the full message at go.wisc.edu/ywv7vn.
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More Highland Avenue project closures to affect west campus travel
June 25, 2025
Westbound Campus Drive on- and off-ramps and a section of Highland Avenue will be closed when the Madison Metropolitan Sewerage District’s Highland Avenue sewer project enters stage two. The closures are planned for June 30 through mid-July. West campus area travel will be heavily impacted. Motorists should plan an alternate route and allow for extra travel time. Metro Transit buses will detour. Find details, maps, and recommended alternate routes at transportation.wisc.edu.
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Reminder: Submit leave reports and leave swap requests by June 30
June 25, 2025
Faculty, Academic Staff, and Limited Appointees are required to submit monthly leave reports, whether or not leave is used. Employees must report leave as it is taken, or enter a “No Leave Taken” at the end of the month. Missing leave reports with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025, for fiscal year July 1, 2024, through June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday. Failure to submit leave for fiscal year 2025 by September 30 will result in a permanent reduction of sick leave hours. Employees with missing leave reports receive email notification and may also check for missing leave reports in MyUW.
In addition, June 30 is the deadline for Faculty, Academic Staff, and Limited Appointees to request a swap in the type of leave used to another type of leave. Employees with questions should contact their local human resources office.
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Leadership and Management Development Conference call for proposals
June 25, 2025
Learning and Talent Development is hosting the annual Leadership and Management Development Conference at Union South on Wednesday, October 22. The conference provides emerging and advanced leaders, as well as those who are not in a direct leadership position, with professional development to enhance their skills and manage more effectively. Proposals are invited from potential speakers who would like to present either 2.5-hour or 75-minute breakout sessions. Criteria for successful proposals and possible topics are available on the conference website. Proposals are due August 1.
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Reminder of June 30 deadline to use specific earned leave
June 18, 2025
UW–Madison employees are reminded to make plans to use paid leave that will expire on June 30, 2025. Faculty, Academic Staff, and Limited Appointees with 12-month (annual basis) appointments must use personal holiday hours, earned legal holiday hours, and vacation carryover by the upcoming deadline of June 30, 2025, the end of the fiscal year. University Staff now receive paid leave on a new leave schedule that starts on July 1 and ends on June 30. During the transition period of Jan. 1 to June 30, 2025, University Staff must use personal holiday and legal holiday hours by June 30, 2025. University Staff will have until June 30, 2026, to use vacation carryover.
Leave remaining after these deadlines will be lost. All UW employees who are eligible to bank leave may do so. Employees with questions should contact their local human resources office.
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Important dates to enter absences, no leave taken, and timesheet entries
June 18, 2025
As part of the upcoming transition to Workday in July 2025, employees should be aware of important upcoming dates related to time and absence activities. For leave-eligible employees, all absence and no leave taken entries with an effective date of June 28, 2025, or earlier must be submitted and approved by June 30, 2025. Entries with an effective date of June 29, 2025, or later must be held and entered in Workday.
Important dates also apply for employees who use timesheets to enter their shift in and out times or total hours worked per day. Please see the full communication from UW–Shared Services or contact your local HR office for details.
Be sure to follow any additional guidance provided by your school, college, or division. Workday will go live on July 7, 2025. For additional information about Workday training, answers to frequently asked questions, and more, visit atpmadison.wisc.edu.
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Nominations open year-round for Heritage Month spotlight series
June 18, 2025
Every Heritage Month, the Division of Diversity, Equity & Educational Achievement recognizes five to six individuals in their Heritage Month spotlight series. This series celebrates the rich culture, history, and contributions of communities while highlighting notable campus leaders. A new nomination form is available for UW–Madison faculty and staff to nominate their colleagues for this spotlight series. Nominations can be submitted for any Heritage Month at any time.
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