News for Employees
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Some parking restrictions waived for holiday
Due to the legal holiday on July 4, parking permits will not be required in most surface lots July 4–5. Parking in these lots will be available on a first-come, first-served basis. All garages and ramps will be under normal weekday operation on July 5.
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Working at UW on holiday break
Working at UW will be taking a summer break next week. The newsletter will return on Wednesday, July 10.
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Pay plan increase to take effect in July
In July, UW–Madison will provide a 2 percent wage increase to eligible employees under the 2023–2025 pay plan. Faculty, academic staff, university staff, limited appointees, research associates, and research interns may be eligible for pay plan. Some employee categories, including temporary employees and student hourly employees, are not eligible.
The 2 percent increase will be effective June 30, 2024, for employees with 12-month appointments, and these employees will see the increase on the earnings statement for July 25, 2024. For employees with 9-month (academic year) appointments, the increase will be effective Aug. 19, 2024, and will appear on the earnings statement for Sept. 5, 2024. Employees who are receiving the pay increase will receive a written communication informing them of their new pay rate.
To be eligible to receive the pay increases, individuals must have been employed in their current positions on June 29, 2024 (for employees with 12-month appointments) or Aug. 18, 2024 (for employees with 9-month appointments). Additional eligibility criteria apply. Employees with questions should contact the human resources office in their school, college, or division.
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UW‒Madison paid parental leave policy becomes effective in July
UW–Madison’s new paid parental leave becomes effective July 1, 2024. The policy provides eligible employees with up to six weeks (240 hours) of paid parental leave within a 12-month period for the birth or adoption of a child. The policy is available on the Policy Library. Concurrently with the implementation of the new policy, UW–Madison is making updates to the existing Postdoc Absence with Pay & Legal Holidays policy. Individuals who want to request parental leave should contact their Divisional Disability Representative for assistance. Details about the new policy, including FAQs, a Parental Leave Request Form, and language translations are available on the Paid Parental Leave web page at hr.wisc.edu/paid-parental-leave.
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Webinar teaches mindfulness to enhance well-being
LifeMatters and the Employee Assistance Office are offering a virtual webinar, Mind-Body Wellness, on Tuesday, June 25, noon‒1 p.m. Attendees will explore the difference between control and letting go and learn how to practice mindfulness, guided relaxation, conscious breathing, and gentle stretching. The webinar is offered at no cost to all UW‒Madison employees. Register online to receive the Zoom link. For more information, go to eao.wisc.edu.
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Reminder: Submit leave reports by June 30
Faculty, Academic Staff, and Limited Appointees are required to submit monthly leave reports, whether or not leave is used. Employees must report leave as it is taken, or enter a “No Leave Taken” at the end of the month. Missing leave reports must be entered by June 30, 2024, for fiscal year July 2023 through June 2024. Failure to submit leave for fiscal year 2024 by September 30 will result in a permanent reduction of sick leave hours. Employees with missing leave reports receive email notification and may also check for missing leave reports at any time in MyUW. Employees should ensure that they do not have any missing leave reports. In addition, June 30 is the deadline for Faculty, Academic Staff, and Limited Appointees to request a swap in the type of leave used to another type of leave. Employees with questions should contact the human resources department in their college, school, or division with questions.
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Save the date for Student Employment Summer Summit
The 5th annual Student Employment Summer Summit will take place on Wednesday, July 24, 10:45 a.m.–4 p.m., at Gordon Dining and Event Center. This in-person event brings together supervisors, hiring managers, and others who support student employment at UW‒Madison and beyond. Keynote speaker Nicole Cardoza is the founder of Reclamation Ventures and the Reclamation Ventures Fund, and has created a movement dedicated to incubating endeavors that redefine the limits of human potential. The event is hosted by the Student Employment team in the Office of Student Financial Aid and is offered at no cost. Registration opens June 25.
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2024 Wisconsin Welcome accepting event submissions
Campus partners, student organizations, and community groups have an early opportunity to introduce their organizations to incoming students by submitting an event for Wisconsin Welcome 2024, hosted by the Office of Student Transition and Family Engagement within Student Affairs. Approved events will be promoted to 8,000+ incoming students via the Wisconsin Welcome app. Please submit your event details for consideration by August 15.
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Resources for supervisors
Campus Supervisors Network (CSN) is a Community of Practice dedicated to promoting leadership and personnel management at UW–Madison by sharing ideas and best practices. A planning committee develops trainings and networking opportunities, and also offers a wealth of resources on its website as well as through a weekly email newsletter. All UW supervisors are encouraged to participate.
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Join in Employee Appreciation Ice Cream Socials next week
All employees are invited to Employee Appreciation Ice Cream Socials on Tuesday, June 11 and Thursday, June 13. This annual event is held to thank employees for their hard work and dedication. On June 11, from 1-2:30 p.m., UW‒Madison leaders will be handing out free Babcock ice cream on Bascom Hill (weather permitting) and as supplies last. Ice cream will be served in cups in two areas of Bascom Hill, including one area with flat or gentle surface slopes for greater accessibility. In case of rain or severe weather, the event will move to Birge Hall. On June 13, from 10 p.m. to midnight, there will be free Babcock ice cream in the Lake Mendota Room at Dejope Residence Hall for second- and third-shift employees. These events are open to all current UW‒Madison faculty, staff, and post-docs. Parking and transportation tips, along with other event details, can be found at go.wisc.edu/99c162.