News for Employees
July 4 Is a Floating Holiday This Year
July 4 is designated as a floating holiday this year because it falls on a Saturday. For University Staff, floating holiday time can be used any time during the calendar year it is earned. This year, the floating July 4 holiday needs to be used before December 31, 2020. For Faculty, Academic Staff, and Limited employees, the July 4 floating holiday can be used any time during the fiscal year in which it is earned, but must be used by June 30, 2021.
Employees who are on furlough will earn the floating holiday at their pre-furlough level. Employees may choose to report furlough on both the scheduled work day before and after the holiday and will still earn the July 4 legal holiday. For most employees, the scheduled work days before and after the holiday are Friday, July 3, and Monday, July 6. Employees who are filing for unemployment benefits should record the floating holiday pay on the weekly unemployment claim certification for the week the floating holiday is used, not the week it is earned. If you have questions, please speak with your supervisor or your human resources representative.
Virtual Learning Session Teaches New Approaches to Conflict
The newest episode in the Connect, Learn and Grow series, “Recognizing and Addressing Conflict,” is now available online. This recorded session teaches intentional strategies that can be used to transform conflict from a dreaded experience into an opportunity. Participants will learn new strategies for approaching conflict and will be given activities to deal with conflict effectively. The Connect, Learn and Grow series offers virtual learning and connection at no cost to UW–Madison employees. Learning and Talent Development, which sponsors the series, is inviting ideas for future topics and speakers. Suggestions may be submitted to email@example.com.
Download Campus Images and Display Bucky Pride
The Wisconsin Alumni Association is offering UW-themed photos and graphics that can be used for video conference backgrounds, social media cover photos, or wallpaper on your computer or smart phone. Featured images include the Union Terrace, Bascom Hill, Alumni Park, the Madison skyline, and more. Professional backgrounds are also available. Instructions are provided on how to add a virtual background using common video conferencing platforms. The images are offered at no cost and can be downloaded at uwalumni.com/support/virtual-backgrounds.
Employees Advised to Watch for Unemployment Fraud and Phone Scams
UW–Madison has become aware of several attempts to obtain employee information through phone scams, as well as fraudulent claims for unemployment benefits using stolen employee information. In a phone scam, someone claiming to be from the Wisconsin Department of Workforce Development (DWD) calls and asks for the employee’s Social Security number. The DWD will never contact claimants by phone to request personal or financial information.
In a fraud attempt, someone applies for unemployment benefits using stolen employee information. If you learn that someone is using your identity to collect unemployment benefits, report this immediately to the DWD at dwd.wisconsin.gov/ui/fraud/report.htm or call the Fraud Hotline at 800-909-9472. You should also file a police report for identity theft.
UW–Madison is tracking unemployment phone scams and fraud attempts. If you experience any of these problems, please send an email to firstname.lastname@example.org or speak with your human resources representative. For language assistance, call Cultural Linguistic Services at 608-265-2257.
Antivirus Solutions to Replace Symantec
The UW–Madison license for Symantec Antivirus will end on June 24 for students and July 31 for faculty and staff. University-owned devices (including Windows and macOS) should be running Cisco AMP, the university’s centrally managed endpoint security software. Your IT administrator will handle the removal and update to the new Cisco AMP tool. If you have downloaded and installed Symantec Antivirus on your personal device, you must remove it before June 24 (for students) or July 31 (for faculty/staff). The Office of Cybersecurity has recommended antivirus solutions for personally owned devices.
Round One Parking Application Deadline Extended
The deadline to apply for parking permits for parking year 2020–21 (Sept. 1, 2020–Aug. 31, 2021) has been extended. The first application period (“round one”) is now open until June 26. UW–Madison employees who have already submitted their parking permit applications can make changes to their application, if desired. Additional information is available at transportation.wisc.edu.
TTC Project Announces 2021 Timeline
UW–Madison, in consultation with UW System, has decided to extend the Title and Total Compensation (TTC) Project timeline, delaying the scheduled implementation of new titles and position descriptions until 2021. The shift will allow time for employees, supervisors, and human resources (HR) departments to focus on the response to the COVID-19 pandemic. The new timeline will also help ensure that employee conversations about position descriptions and TTC title placement can safely occur. As plans become clearer in the coming months, the TTC Project will announce when project activities will resume, including conversations that need to take place in person. The TTC Project Team will update content in the Resource Library and on the project website at go.wisc.edu/ttcproject as new information becomes available.
Bystander Intervention Workshop Supports Inclusion in the Workplace
An interactive workshop for UW employees, “Bystander Intervention: Stepping in with Care and Confidence,” helps participants develop the necessary skills to identify, intervene, and interrupt behaviors that negatively impact the workplace. Using real-life scenarios, participants will practice multiple bystander intervention options, including what to say. The free, four-hour workshop is offered once a month through December, 2020. Advance registration is required. This course is part of the Inclusion@UW program offered by Learning and Talent Development.
Administrative Transformation Program Presents Virtual Update
All UW–Madison employees are invited to attend a program update from the Administrative Transformation Program (ATP), an initiative to redesign the processes, policies, and technology that support UW’s finance, human resources, and research administration operations. The update can be viewed live on the ATP website and YouTube channel on Wednesday, June 17, 10–11 a.m. The recorded presentation will be posted on the ATP website at a later date. Details are available at atp.vcfa.wisc.edu.
Updates for Employees Who Are Working Remotely
In response to COVID-19 and concerns about health and safety, many employees have been working remotely. These employees should continue to work remotely until instructed otherwise by their supervisor, human resources contact, dean, or director. Campus operations will resume gradually, with health and safety protocols for UW–Madison employees and students in place. Campus leadership will provide a more detailed plan for returning to work later this summer. Those employees who have been working on campus to maintain essential operations will continue to do so. Employees are encouraged to visit covid19.wisc.edu for the latest information on the campus response to the pandemic.