News for Employees
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Nominations Open for Partners in Giving Awards
Nominations are now being accepted for four Partners in Giving volunteer awards. Employees are encouraged to nominate campaign volunteers who have done outstanding work to support the campaign. The nomination deadline is 4 p.m. on Wednesday, Feb. 1. A ceremony to honor award winners will be held in March. Visit giving.wi.gov/award-nomination-form.
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Resources for Managers and Supervisors
Campus Supervisors Network (CSN) is a Community of Practice that promotes leadership and personnel management at UW–Madison. CSN offers trainings, networking opportunities, online resources, and a weekly email newsletter. Visit campussupervisorsnetwork.wisc.edu for details.
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Retirement Planning Throughout Your Career
It is never too early to start preparing for retirement. The choices you make today can affect your income and insurance options as a retiree. UW–Madison offers free, online informational sessions for employees at every stage in their career. Those who are 15–30 years from retirement can learn about strategies for preparing early by attending Starting to Save. The Mid-Career Retirement Check-In is designed for employees who are 5–15 years from retirement. UW employees who might retire within five years can learn about the retirement process in the Ready to Retire session; a recorded video of this session is also available. All sessions are offered on multiple dates.
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January 12 Paycheck Will Not Include Deductions for Insurance Premiums
All UW–Madison employees are paid biweekly on Thursdays. Benefits deductions for insurance premiums are split evenly across the first two biweekly paychecks each month. These include health, dental, vision, life, income continuation, and accident insurance. When there are three pay periods in a month, the third paycheck for that month (called the “C” paycheck) does not include these benefits deductions. The paycheck for January 12, 2023, is for the pay period of December 18–31, 2022, and will not include benefits deductions for insurance.
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Nominations Open for 2023 Administrative Improvement Awards
Each year, UW–Madison celebrates members of our community who provide critical administrative support of our academic, research, and outreach mission. The Administrative Improvement Awards (AIA) recognize outstanding work in process redesign/development or customer service that has resulted in improved efficiency, new revenue channels, cost or time savings, improved service delivery, or other benefits. Nominations are now open for individuals and teams. The nomination deadline is Friday, Feb. 10. Details are available at vc.wisc.edu/aia.
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Recordings Provide Resources for Organizational Excellence
In the fall of 2022, the Office of Strategic Consulting offered Ignite: Fueling Organizational Excellence, a series of hour-long interactive workshops that focused on the tools and resources faculty and staff need to promote and sustain organizational excellence at UW–Madison. Many of these sessions are available for viewing as recorded sessions, including Atomic Habits at Work and a session on intentionally creating a workplace culture that values justice, equity, diversity, and inclusion. Session recordings are also available for the bonus miniseries on process improvement. Spring 2023 Ignite sessions will be announced soon.
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Pay Plan Increase Effective in January
In January, UW–Madison will provide a 2 percent wage increase to most employees under the 2021–2023 pay plan. All Academic Staff, Faculty, Limited, and University Staff are eligible to receive the pay plan increase (certain eligibility criteria apply). The 2 percent increase will be effective Jan. 1, 2023. Employees who have met the eligibility criteria will see the increase on their earnings statement for Jan. 26. Employees who are receiving the pay increase will receive a written communication informing them of their new pay rate.
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A Note about Upcoming Legal Holidays
UW‒Madison will be closed on Monday, Dec. 26, 2022, and Monday, Jan. 2, 2023, because the legal holidays of Christmas and New Year’s Day both fall on Sunday this year. When a legal holiday falls on a Sunday, the legal holiday is observed and UW–Madison is closed on the Monday following the legal holiday. Due to varying business needs throughout UW and some ongoing operations, some employees may be required to work on one or both of these legal holidays. Employees with questions may confirm their work schedules and time off with their supervisors.
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Sign Up for Electronic Distribution of Tax Forms By Jan. 12
Active UW‒Madison employees can receive W-2 and 1095-C forms via electronic-only distribution. Electronic forms are available earlier than mailed paper forms and delivery is environmentally friendly and secure. Complete consent forms by January 12, 2023, using the instructions in the Electronic Only Consent tipsheet. Once consent has been given, the forms will continue to be electronic until consent is withdrawn or an employee is no longer working at UW. If you do not complete consent forms, have withdrawn consent, or have terminated employment prior to January 12, 2023, you will receive W-2 and 1095-C forms via U.S. Mail at the address on file. Please check your address on file and update it if necessary in MyUW > Personal Information > Update My Personal Information > Addresses.
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Wisconsin Union Hours During Winter Break
The Wisconsin Union team will observe special hours at Memorial Union and Union South during the upcoming winter break. Both buildings will be closed Dec. 23‒Jan. 8. The buildings will then be open from Jan. 9‒Jan. 22 with modified hours. Visit union.wisc.edu/hours for details.