News for Employees
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University Staff Must Use Floating Legal Holiday by Dec. 31
Saturday, Dec. 25, 2021, is a floating legal holiday for eligible employees. University Staff employees must use this floating legal holiday by December 31, 2021. For University Staff employees, a floating legal holiday must be used by the end of the calendar year in which it was earned. If it is not used, it is lost and cannot be carried over into the new calendar year. Faculty, Academic Staff, and Limited appointees who are eligible for the Dec. 25, 2021, floating legal holiday must use it by the end of the fiscal year (June 30, 2022). A floating legal holiday occurs when a legal holiday falls on a Saturday.
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University Staff Must Use Specific Leave Balances by Dec. 31
The deadline for University Staff employees to use vacation carryover balances and personal holiday hours is Dec. 31, 2021. If this leave is not used by Dec. 31, 2021, it will be lost. This includes carried-over vacation hours that were granted in calendar year 2019 and 2020. The deadline to use vacation carryover balances that would have typically expired on Dec. 31, 2020, was extended until Dec. 31, 2021. This was first announced in March 2021 and was implemented in response to concerns about the challenges presented by the original deadline in light of the pandemic. Leave balances can be found under “Time and Absence” in MyUW. Employees who wish to verify their leave balances and the corresponding deadlines should contact the human resources department in their school, college, or division.
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UW–Madison Responds to Federal Vaccination Mandate
To comply with a broad federal order, all UW–Madison employees, including student hourlies, must provide proof of vaccination against COVID-19, or receive a medical or religious accommodation, by Jan. 4. Currently, 95% of employees and students are fully vaccinated. Employees who have not yet provided proof of vaccination will be contacted by email.
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Showcase 2022 Call for Proposals
The Office of Strategic Consulting will be hosting the 22nd annual Showcase event on Tuesday, March 8, 2022, at Union South. This free, day-long event brings together campus colleagues to share best practices, learn from each other’s successes, and connect. Proposals are now being accepted for 50- and 75-minute breakout sessions on topics related to organizational effectiveness. Presenters have the option of offering their session in person or via livestream. Suggested topics and evaluation criteria are available on the Showcase 2022 website. Proposals should be submitted by Tuesday, Dec. 7.
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Campus Inclement Weather Guidelines
As winter weather approaches, employees are encouraged to review the campus inclement weather guidelines. The chancellor is responsible for determining if classes will be canceled or postponed or some university services suspended due to inclement weather. Colleges, schools and other campus units will not close on their own. Employees should use discretion regarding whether they can safely travel to work and request leave if needed. Additional guidance is provided in UW–Madison’s Inclement Weather Policy; see policy.wisc.edu/library/UW-5055.
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Changes to 403(b) Program Explained
The UW 403(b) Supplemental Retirement Program (SRP), formerly the Tax-Sheltered Annuity 403(b) Program, is a voluntary supplemental retirement savings plan managed by the UW System and an advisory committee specifically for UW System employees. Changes and enhancements to the program are now being implemented. The new recordkeepers for the UW 403(b) Supplemental Retirement Program (UW 403(b) SRP) are TIAA and Fidelity. The investment line-up has also been updated. An upcoming virtual Town Hall on November 15, 11 a.m.–noon, will review changes participants may want to make before 2022.
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Appreciation Event for Second and Third Shift Staff on November 17
“Celebrating Our Community: A late-night event for second and third shift staff” will be held on Wednesday, Nov. 17, 11 p.m. to 1 a.m., at Union South. The event will include a welcome from campus leaders, a buffet meal, and a visit from Bucky Badger. All second and third shift employees are encouraged to attend. Employees should notify their supervisor if they plan to attend. The event is co-sponsored by the DDEEA and the VCFA. Event information is available in multiple languages at go.wisc.edu/a57725.
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Employees Encouraged to Self-Report Demographic Information
Recently, UW System sent an email encouraging all employees to report or update self-identification information (race, ethnicity, disability status, and veteran status). This information can be updated at any time by using the Personal Information application in MyUW. The information is confidential and will not be kept in employment files or records. Submission of this information is voluntary. This information helps ensure that UW–Madison has the most up-to-date and accurate information for reporting and analysis in accordance with federal laws and regulations. When used, data will not identify any specific individual. Learn more at go.wisc.edu/self-id.
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TTC Publishes New Salary Structure
On November 1, the university published a new salary structure for academic staff, university staff, and limited appointees based on pay rates for similar positions in peer institutions. As a result of the Title and Total Compensation (TTC) Project, the university has a consistent title structure, making it possible to create an interactive job library for all employees. The Title and Standard Job Description (SJD) Library has been updated to include salary ranges and titles for all jobs at UW–Madison. For the first time, employees can search the library and filter jobs by the job group, subgroup, salary, employee category or title. For more information visit go.wisc.edu/ttcproject.
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Register for the ATP Status Update
All faculty and staff are invited to attend the Administrative Transformation Program’s next virtual Status Update on Wednesday, Nov. 10 at 10 a.m. ATP is a multiyear program that will rebuild the processes, policies, and technology used to manage our financial, research administration, and human resources operations across the UW System. Please register by November 5.