News for Employees
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Residence Hall Move-In will Affect Traffic on Campus
Some campus area streets will be closed to accommodate the more than 8,400 UW–Madison students who will be moving into the University Residence Halls. Major move-in days are Sunday, Aug. 29–Thursday, Sept. 2 from 7 a.m. to 7 p.m. Traffic around all residence halls will be extremely busy on these days, and lots near residence halls will be used for temporary unloading during move-in. Motorists should expect some changes to traffic flow and possible delays in some areas of campus.
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Nominations Open for 2021 Outstanding Women of Color
The UW–Madison Outstanding Women of Color Awards honor faculty, staff, students, and members of the community for contributions in social justice, activism on behalf of marginalized populations, scholarly work on race, ethnicity and indigeneity, and community building. Nomination packets may be submitted at go.wisc.edu/owoc2021 by the deadline of Monday, Sept 13. The Outstanding Women of Color honorees for 2021 will be announced at the annual Diversity Forum on Tuesday, Nov. 2.
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Free Online Teaching Courses and Conference
The Division of Continuing Studies is offering five free courses to UW–Madison faculty and staff interested in boosting their online teaching skills and knowledge. The following courses start in September, October and November: Professional Certificate in Online Education, Fundamentals of Online Teaching, Designing Digital Teaching & Learning (Bonus Content in Learning Analytics), Preparing to Teach Online, and Online Education Administration. Faculty and staff can also access the Distance Teaching & Learning Conference sessions for free at any time. Send an email to dtl@dcs.wisc.edu or call 608-265-2679 for more information and to register.
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UW seeks employees to serve as COVID testers
To prepare for the possibility of needing to increase our COVID-19 testing capacity, UW-Madison is looking for current employees willing to take temporary work assignments as Health Technician-COVID Testers from Aug. 30 to Oct. 1, with possible extensions. The temporary work assignment as a tester would be in lieu of an employee’s current position. A supervisor’s approval is needed. Testers receive their same salary plus a bonus.
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Update on Metro Transit and Service Changes
Madison Metro Transit ended rider capacity limits on June 2, but face masks are required by federal law until at least September 13, 2021. Metro will continue limited routes and reduced service levels into 2022, when a network redesign is planned. However, certain service updates will go into effect August 22 to help improve service to and from the UW campus and UW Hospital. Details can be found at cityofmadison.com/metro. Information on UW employee bus passes can be found at transportation.wisc.edu/bus.
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WiscVPN to get multi-factor authentication
Beginning August 23, multi-factor authentication (MFA) with Duo will be added to UW–Madison’s Virtual Private Network (WiscVPN). This upgrade is part of the mandated security processes from UW System Interim President Tommy Thompson and helps protect WiscVPN against user credential theft. The new login process will be similar to the current MFA authentication options.
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Employees Paid Over Nine Months Should Prepare for Transition to Biweekly Pay
All UW System employees — including UW–Madison employees — who are paid over nine months will be moved to a biweekly pay schedule in August. Employees who are paid over nine months and have contracts starting in August will receive a partial biweekly paycheck on September 9 for August 23–28, and will receive their first full biweekly paycheck on September 23 for August 29–September 11. Following that, biweekly paychecks will continue to be received every other Thursday. These employees are also encouraged to review the Checklist for UW–Madison Employees Paid Over Nine Months.
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Phishing alert issued for 'benefits' email
An active phishing campaign is targeting UW–Madison email addresses. The attacker offers to provide financial assistance to qualifying employees. But the sure signs it’s bogus include misspellings and a link to a non-UW URL. Get details on this phishing attempt and tips for recognizing typical phishing methods.
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Town Halls to Focus on COVID and Reuniting Campus
Two town hall events are scheduled for Thursday, Aug. 12, as plans for reuniting campus proceed. An Employee Town Hall: Making sense of Delta, vaccines, and where we are now will be from noon to 1 p.m. It will be followed by an Instructor Town Hall: Navigating fall 2021 return from 1:30 to 2:30 p.m. Both events can be attended in person or online. For details and updates, visit covidresponse.wisc.edu.
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Employees Should Report Leave Time Used Promptly
Employees request leave time, such as vacation, personal holidays, and sick leave, using the Time and Absence module in MyUW. In conjunction with the move to a biweekly pay schedule for all UW System employees—including UW–Madison employees—Faculty, Academic Staff, and Limited Appointees are now expected to enter their leave as soon as possible after the leave time is used. These employees should not wait until the end of the calendar month to enter leave taken for that month. If no leave is taken in a given calendar month, Faculty, Academic Staff, and Limited Appointees should use the No Leave Taken function in MyUW to submit a report as soon as possible after the calendar month has ended. University Staff should continue to use timesheets, as they have been, for leave reporting.