News for Employees
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TTC Project Launches Updated Resources
On November 7, UW–Madison employees will have updated job titles and new position descriptions as part of the Title and Total Compensation (TTC) Project. The project will update the university’s title and salary structure in partnership with UW System. To prepare for this change, employees are encouraged to view the updated TTC Project Resource Library website and attend the August 10–11 employee forums. Several online tools are available to help employees understand what will and will not change, and how to prepare for conversations to confirm one’s job title and standard job description. To learn more, visit go.wisc.edu/ttcproject.
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Payroll Schedule for Employees Paid Over Nine Months and Those with Summer Contracts
All UW System employees—including UW–Madison employees—who are paid over nine months will be moved to a biweekly pay schedule in August. Employees who are paid over nine months and have summer contracts that extend past July 18, 2021, may be impacted by the transition in unique ways, as contract dates vary. The online resource, Summer Contracts Transition to Biweekly Pay, demonstrates the impact of the transition on an employee with a summer contract. All employees who are paid over nine months are encouraged to review the Checklist for UW–Madison Employees Paid Over Nine Months, which provides information on actions one may need to take. These resources and others to help prepare for the transition can be found at hr.wisc.edu/single-payroll.
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New Policy and Resources Provide Guidance and Support for Remote Work
A revised UW–Madison Remote Work Policy will take effect on August 1, 2021. The policy details remote work options and creates procedures and practices that can mitigate the risks and liabilities of remote work. A remote work arrangement must be agreed upon by school/college/division leadership, divisional Human Resources, and the employee’s supervisor. Employees who are interested in remote work should discuss a remote work arrangement with their supervisor before initiating a Remote Work Agreement in MyUW. A checklist for completing a Remote Work Agreement, frequently asked questions and answers, and other tools and resources are available on the webpage, Remote Work: Guidance and Resources for Employees, at hr.wisc.edu/remote-work. Employees who have questions about remote work should contact the human resources department in their school, college, or division.
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New App for COVID-19 Testing and More
University Health Services (UHS) is offering a new app that will help employees and students schedule COVID-19 tests, access lab test results and vaccine records, and more. The MyUHS app is free to download from the Apple and Google Play stores. The MyUHS app replaces the Safer Badgers app, which will no longer be used on campus effective Aug. 9. Your COVID-19 testing history can be accessed in the new app or on the MyUHS website. A Badger Badge will no longer be needed to access buildings, and the new app will not be used for building access. More information can be found at uhs.wisc.edu/myuhs.
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Update on 2021–22 Parking Applications and Offers
Parking offers for those who submitted a 2021–22 parking application before June 26 were emailed the week of July 19. Those who want to accept and purchase their offers must do so by August 3 or the offer expires. The second application period is July 19–August 3 and another round of parking offers will be sent August 4–5. Other application and offer dates can be found on the Transportation Services website. Employee bus passes, multi-day passes, reduced cost, and motorcycle, moped, afternoon and night permits for 2021–22 go on sale August 1. For more parking and transportation details, visit transportation.wisc.edu.
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Help Make UW–Madison a Drug-Free Workplace
All faculty and staff are encouraged to contribute to a drug-free workplace. You can do this by learning the facts about substance abuse, encouraging others to avoid substance abuse, and knowing where you or others can go for help with a drug or alcohol problem. The laws and expectations regarding substance abuse apply to all members of the UW–Madison campus community. You can review this information and find resources for drug and alcohol abuse prevention at go.wisc.edu/j15c7c.
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Employee Town Hall Looks Ahead to August
A virtual Town Hall for employees will be held on Thursday, July 22, noon to 1 p.m on UW–Madison’s YouTube channel. Experts from University Health Services and UW Hospitals and Clinics will address the question, “What will campus look like in August?” The presentation will discuss navigating workplace safety concerns and conversations with colleagues. The presentation will be captioned and interpreted. A link to the event is available on covidresponse.wisc.edu, and a recording of the presentation will be posted on this website later.
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Employee Appreciation Events Feature Movie Night and Ice Cream
UW Movie Night at Camp Randall is scheduled for the evening of Tuesday, July 27. This event is designed for faculty, staff, graduate student employees, families, and guests. The event is free to attend; please make sure to secure your tickets in advance. A Campus Ice Social will be held on Wednesday, Aug. 4 at three locations. Learn more at chancellor.wisc.edu/summer-2021-campus-appreciation-events.
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Employees Transitioning to Biweekly Pay Should Review July 30 Pay Statement
As a result of the transition from monthly to biweekly pay for all UW System employees, UW–Madison employees who are paid over 12 months (i.e., have a 12-month appointment) will receive their next paycheck on July 30 for the first 17 days of work in July (July 1–17). Employees are encouraged to review the impact of this transition on their July 30 pay statement, which is now available online at MyUW (go to Payroll Information / Earnings Statements). Eligible employees who may experience financial hardship due to this transition can apply for a no-interest Payroll Transition Employee Loan.
Employees paid over 12 months will receive pay for the remaining days of July (July 18–31) on Aug. 12. The Aug. 12 paycheck will be the first biweekly paycheck, and following that, biweekly paychecks will continue to be received every other Thursday. Due to the transition, the paycheck received on July 30 will have full benefits deductions for the month of July. The next paycheck, on Aug. 12, will have no benefits premiums deducted. Beginning with the following biweekly paycheck on Aug. 26, half of the benefits premiums will be deducted from each of the first two biweekly paychecks each month. Details are available at hr.wisc.edu/single-payroll.
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Professional Development Opportunities Help Employees Prepare for Fall
Many UW–Madison employees who have been working remotely will soon be returning to onsite work, joining those who have been working on campus throughout the pandemic. Learning and Talent Development has assembled a number of resources designed to help employees adapt to the evolving workplace and navigate change. Several virtual courses have openings in August and employees may register at no cost. Effective communications between employees and managers will be important as we reunite campus. Employees can prepare for these conversations with the course Engaging in High Stakes Conversations with Your Manager, while a corresponding course in Engaging in Tough Conversations is designed for managers. Information on virtual courses, on-demand learning videos, self-guided activities, assessments, and other resources for employees and managers is available at hr.wisc.edu/reuniting-campus.