News for Employees
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Parking permit update from Transportation Services
Round 2 offers for 2024‒25 annual permits (base lot, Flex, UW Accessible, and park and ride) must be claimed by August 13. Round 3 applications for annual permits are also due on August 13. Round 3 offers will be emailed August 14. Detailed parking information can be found at transportation.wisc.edu.
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Preparing for Election Day
Election Day for the 2024 Partisan Primary is Tuesday, Aug. 13. The website My Vote Wisconsin at myvote.wi.gov can help you find your polling place and learn what is on your ballot. You can also find information on early voting (also called in-person absentee voting or IPAV). If you are not yet registered to vote, you can register at your municipal clerk’s office through Friday, Aug. 9, or at your polling place on Election Day, Aug. 13. The UW–Madison policy regarding Leave for Voting or Serving as an Election Official can be found in the policy library; please speak with your human resources contact if you have questions.
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Bus pass and parking permit update from Transportation Services
Employee bus passes and afternoon, night, moped, and motorcycle parking permits for the 2024‒25 year will be available to purchase starting August 1 at transportation.wisc.edu/ebusiness (the Transportation Services eBusiness portal) or at a Transportation Services office. Round 2 offers for 2024‒25 annual parking permits (base lot, Flex, UW Accessible, and park and ride) must be claimed by August 13. Round 3 applications for annual permits are also due on August 13. For details, visit transportation.wisc.edu.
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Leadership and Management Development Conference call for proposals
Learning and Talent Development is hosting the annual Leadership and Management Development Conference in person at Union South on Tuesday, Oct. 29. The conference provides emerging and advanced leaders, as well as those who are not in a direct leadership position, with professional development to enhance their skills and manage more effectively. Proposals are invited from speakers who are interested in sharing their expertise and experiences with conference participants during 75-minute breakout sessions. Breakout sessions can be workshops, panel discussions, or lectures. Criteria for successful proposals and possible topics are available on the conference website. Proposals are due August 6. Registration for the conference is also open; the fee is $135 for UW employees and affiliates.
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Campus information available via text messages
UW–Madison employees can sign up to receive important campus information sent directly to their smartphones or other mobile devices. Any UW‒Madison employee is welcome to join a WhatsApp group. WhatsApp Campus Information Groups are available in six languages: English, Spanish, Hmong, Tibetan, Chinese, and Nepali. Subscribers receive about 5–6 messages per month, including campus updates, event announcements, and information about resources for UW employees. These are not chat rooms and employees cannot respond to messages they receive.
Employees who have little or no access to computers at work, need language support, or work away from their desk may find WhatsApp Campus Information Groups helpful. Learn how to install WhatsApp at cls.wisc.edu/whatsapp.
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Parking permit updates from Transportation Services
The deadline to accept Round 1 parking permit offers is July 30. Applications for Round 2 are also due July 30. Round 2 offers will be emailed July 31‒August 1. Employee bus passes and afternoon, night, motorcycle, and moped permits will be available to purchase starting August 1. Visit transportation.wisc.edu for details.
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Well-being webinars on preparing for retirement and more
The Universities of Wisconsin is offering a series of webinars to all employees on topics that can enhance physical, emotional, and financial well-being. On-demand webinars, which can be viewed at any time, are available on retirement topics, including an introduction to the UW 403(b) Supplemental Retirement Program and a three-part retirement series presented by the Department of Employee Trust Funds, Social Security Administration, and Wisconsin Deferred Compensation Program. Live, virtual webinars are offered on a variety of topics, including retirement planning, self-care, caregiving, and more. New webinars are added as they become available. A complete list of webinars with registration links is available on the Employee Well-Being Webinars web page.
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New video previews employee learning in Workday
As part of the Administrative Transformation Program (ATP), UW‒Madison will transition to Workday, a cloud-based software platform that will streamline and simplify administrative processes. Employees will use Workday Learning to locate, enroll in, and track progress for professional development courses and required trainings. Employees will also have a comprehensive transcript to reference throughout their career at UW–Madison. A 2.5-minute video, What’s Changing with Workday Learning, provides a preview of this learning management tool. The What’s Changing videos are not intended as training; employee training will begin in spring 2025. Learn more and access previous What’s Changing with Workday videos with your UW login.
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Help make UW–Madison a drug-free workplace
All faculty and staff are encouraged to contribute to a drug-free workplace. You can do this by learning the facts about substance abuse, encouraging others to avoid substance abuse, and knowing where you or others can go for help with a drug or alcohol problem. The laws and expectations regarding substance abuse apply to all members of the UW–Madison campus community. You can review this information and find resources for drug and alcohol abuse prevention at go.wisc.edu/j15c7c.
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Leave to serve as an election official
As this is an election year, employees are encouraged to review the UW–Madison policy regarding serving as an election official and taking time off to vote. All sick-leave eligible faculty, academic staff, limited appointees, or university staff are entitled to leave with pay to serve as an election official during work hours on a public, special, primary, or general election day. Employees who are not sick-leave eligible are entitled to leave without pay to serve as an election official. The employee must provide their supervisor at least seven days’ notice of application for leave to serve as an election official. The employee must submit the UW–Madison Employee Request to Serve as an Election Official form along with verification from the municipal clerk of their appointment as an election official. All employees are encouraged to make such requests as soon as they know they will serve. The policy also provides information about leaves of absence for voting in the unlikely event that employees cannot vote outside of working hours. Review the Leaves of Absence for Voting and Serving as an Election Official policy at policy.wisc.edu/library/UW-5059.