Sign up for electronic distribution of tax forms by Jan. 16
Active UW–Madison employees can receive W-2 and 1095-C forms via electronic-only distribution. Electronic forms are available earlier in Workday than paper forms distributed via U.S. mail. Electronic delivery is environmentally friendly and secure, with less risk of lost or stolen forms. This electronic-only consent must be completed by Jan. 16, 2026, in order to receive your 2025 tax forms electronically.
To sign up for electronic-only consent for W-2 and 1095-C forms, log in to Workday and use the sidebar to go to Personal > Benefits and Pay > Pay > Tax. Under “Tax Forms Printing Elections,” select “Edit.” If you do not elect to receive electronic copies only, your W-2 form will be mailed at the end of January, and your 1095-C form will be mailed by mid-February to the home address on file in Workday. You should also verify or update your home address in Workday to ensure your tax forms are mailed to the correct address.