News for Employees
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Inclement weather guidelines: reminders for employees
UW–Madison’s policies on inclement weather and emergency conditions provide information on how the campus will respond to a major storm or disruptive weather event. During winter weather, UW–Madison aims to operate as normally as possible. Only the chancellor can cancel classes, suspend services, or close the campus to the public and employees. Individual colleges and schools will not close unless the whole campus is closed. Employees are encouraged to review the guidelines on traveling to campus, campus operations, announcements from campus, and communications with supervisors in the event of any alteration to campus operations or weather closure.
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Review your 2026 Benefit Summary
During the Benefits Open Enrollment period, which ended Oct. 31, 2025, eligible employees had an opportunity to make changes to their benefits for 2026. Changes made during the Benefits Open Enrollment period will take effect on Jan. 1, 2026.
You can review your Benefit Summary now to make sure your benefits elections and the dependents you would like to cover in 2026 are correct. Log in to Workday. Go to Personal, then Benefits and Pay. Under Suggested Links, go to My Insurance Benefits. Log in to your My Benefits account. On the My Insurance Benefits home page, select the “Print your benefits” icon to view your Benefit Summary. If you have any questions, please contact the human resources office in your unit.
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Sign up for electronic distribution of tax forms by Jan. 16
Active UW–Madison employees can receive W-2 and 1095-C forms via electronic-only distribution. Electronic forms are available earlier in Workday than paper forms distributed via U.S. mail. Electronic delivery is environmentally friendly and secure, with less risk of lost or stolen forms. This electronic-only consent must be completed by Jan. 16, 2026, in order to receive your 2025 tax forms electronically.
To sign up for electronic-only consent for W-2 and 1095-C forms, log in to Workday and use the sidebar to go to Personal > Benefits and Pay > Pay > Tax. Under “Tax Forms Printing Elections,” select “Edit.” If you do not elect to receive electronic copies only, your W-2 form will be mailed at the end of January, and your 1095-C form will be mailed by mid-February to the home address on file in Workday. You should also verify or update your home address in Workday to ensure your tax forms are mailed to the correct address.
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Holiday gift ideas from UW–Madison
UW’s 2025 Holiday Gift Guide features gift ideas from around campus that showcase Badger spirit, celebrate arts and culture, and stem from scientific research and discovery. Holiday cards and gifts from UW–Madison — including food, books, culinary and arts experiences, memberships, apparel, gift cards, and more — are available for purchase now at brand.wisc.edu/gift-guide.
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Webinar explores bringing one’s best self to work
LifeMatters and the Employee Assistance Office are offering a virtual webinar, How to Bring Your Best Self to Work, on Tuesday, Dec. 16, noon–1 p.m. via Zoom. This webinar provides strategies to enhance job performance, improve relationships, and contribute positively to the workplace. Participants will learn about self-awareness, work-life balance, building relationships, maintaining a positive mindset, and more. The webinar is offered at no cost to all UW–Madison employees. Register online to receive the Zoom link.
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Workshop builds bystander intervention skills
Bystander Intervention: Stepping In with Care and Confidence is a highly interactive workshop offered by Learning and Talent Development to UW–Madison employees at no charge. This workshop builds skills for identifying and interrupting behaviors that negatively impact the workplace, in order to build healthy, inclusive, and engaging workplaces. Participants will practice intervention options in real-life scenarios and will leave equipped with options to interrupt and improve concerning workplace situations when they arise. This workshop is offered virtually and in person; both formats are available in the employee course catalog. The next virtual workshop will meet for two-hour sessions on Jan. 15–16, 2026.
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New process for institutional surveys announced
Feedback from our campus community is essential for guiding activities, and surveys are often an effective way to collect that information. A process for reviewing, approving, and coordinating institutional surveys has been developed. The Institutional Survey Review Committee aims to monitor the volume of institutional surveys, coordinate their timing, reduce redundancies, enhance the quality of institutional survey data, and increase response rates. The committee provides survey considerations and review guidelines at go.wisc.edu/e555a2.
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Some campus parking restrictions waived Nov. 27–28
With some exceptions, parking permits will not be enforced on Thursday, Nov. 27 and many parking restrictions will be waived on Friday, Nov. 28. This is due to reduced Metro Transit bus service. Find details at transportation.wisc.edu.
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Eagle Heights permits now available for weekday commuter parking
Eagle Heights permits provide convenient access to campus, with designated parking areas located near bus stops for routes 80 and 84. Both routes provide frequent, fare-free service to and from central campus locations. Permits are available now from Transportation Services with no waiting list.
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Finance@UW Conference call for proposals and registrations
The Finance@UW Conference offers a full day of professional development for employees in finance, including staff in the finance job group, as well as administrative specialists, department administrators, and others whose positions include responsibility for financial functions. The conference is scheduled for March 17, 2026, at Union South. Conference organizers are inviting proposals from potential presenters who would like to share practical insights, innovative strategies, or success stories with conference attendees. Proposals are due Dec. 12, 2025. Conference registration is also open. The $75 fee for UW employees, Universities of Wisconsin employees, and affiliates includes workshops, the keynote session, and meals.