News for Employees
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Changes coming to MyUW as part of transition to Workday
On July 7, 2025, MyUW tiles related to specific employee self-service and manager self-service tasks will get a refresh. A new Workday tile will replace the Time and Absence, Personal Information, Manager Time and Approval, HRS Approvals used by supervisors, and Payroll Information tiles. Employees do not need to add the Workday tile as it will automatically update in MyUW. Some self-service functions will be unavailable at the end of the day on June 14 so that the transition to Workday can be completed. For more information, visit go.wisc.edu/ski458.
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Review and update personal information in MyUW by June 14
As part of the upcoming transition to Workday in July 2025, employees should review and update their personal information, as needed, in MyUW by June 14, 2025. This information can be updated using the Personal Information tile. At the end of the day on June 14, your personal information will move to a read-only status in the Human Resources System (HRS). You will be able to see the information in HRS, but not make updates until July 7, 2025, when all Universities of Wisconsin employees begin using Workday. The deadline to review and update direct deposit payroll information and federal and state W-4 forms via the Payroll Information tile in MyUW is June 30, 2025.
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Late-night employee recognition event on May 14
UW–Madison is hosting a special event to recognize second- and third-shift employees on Wednesday, May 14, 10:30 p.m. to 12:30 a.m. in the Lake Mendota room at Dejope Residence Hall. All employees are welcome. Employees can attend during work hours without loss of pay. Employees who are not scheduled to work during this time can also attend; they will not be paid during that time. Details are available in English, Spanish, Hmong, Tibetan, Chinese, and Nepali. Learn more at go.wisc.edu/ebn201.
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Campus travel to be affected by construction this summer
Construction projects are expected to affect all modes of travel around University Hospitals, the west campus area, Engineering campus, and North Park Street this summer. Alternate routes are recommended for motorists, cyclists, and pedestrians to safely navigate campus this summer. Metro Transit buses will detour. For details and maps, go to the Transportation Services website at transportation.wisc.edu.
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Women and Leadership Symposium invites registrations
Registration is open for the Women and Leadership Symposium on Wednesday, June 4, 8:30 a.m.–3:25 p.m. at the Memorial Union. This event brings together engaged professionals for networking, professional development, learning from women leaders, and sharing of best practices. The event will feature a keynote address from Dr. April Scott on “Finding Your Anchor in Uncertain Times.” Breakout sessions will address topics such as relationship building, well-being, building influence, career management, and workplace skills. The event is open to UW–Madison employees and community members who are interested in women’s advancement. The registration fee of $100 for UW–Madison faculty and staff and UW affiliates includes the keynote, breakout sessions, continental breakfast, and lunch. Register by May 20 to secure your place at the symposium.
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Registration open for the 2025 IT Professionals Conference
Registration is now open for the 2025 UW–Madison IT Professionals Conference scheduled for May 29 and 30. Attendees may choose the hybrid option — featuring in-person sessions, food, and beverages at the Pyle Center on May 29 and virtual sessions on May 30 — or may choose to attend both days of the conference on Zoom. This year’s event will feature more than 25 sessions on a wide range of topics and a keynote by UW–Madison Chief Information Office Lois Brooks. Hybrid registration closes May 14. Virtual registration (link coming soon) will remain open throughout the conference.
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New email sending limits to start May 12
Beginning May 12, faculty, staff, students, and affiliates who use UW–Madison Microsoft 365 accounts will be subject to new default sending limits. The goal is to reduce the number of spam and phishing messages sent to the university community, without preventing legitimate campus communication. All employees are encouraged to learn more and determine whether they are impacted by this change. Service accounts will be exempt from sending limits in the initial rollout.
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Applications for 2025–26 parking permits open April 23; rate and program updates
Transportation Services will begin accepting applications for base lot, Flex, Accessible, park and ride, remote lot, and business alternate parking permits. The deadline for early consideration is May 23, with additional deadlines through the summer. Eligible applicants will be considered automatically for the reduced cost parking program. Parking rates will not increase; some program updates apply. Employee bus pass renewals and other parking options will be available starting Aug. 1. Visit transportation.wisc.edu for more information.
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Reminder of June 30 deadline to use specific earned leave
UW–Madison employees are reminded to make plans to use paid leave that will expire on June 30, 2025. Faculty, Academic Staff, and Limited Appointees with 12-month (annual basis) appointments must use personal holiday hours, earned legal holiday hours, and vacation carryover by the upcoming deadline of June 30, 2025, the end of the fiscal year.
As previously announced, beginning January 1, 2025, University Staff now receive paid leave on a new leave schedule that starts on July 1 and ends on June 30. During the transition period of Jan. 1 to June 30, 2025, University Staff must use personal holiday and legal holiday hours by June 30, 2025. University Staff will have until June 30, 2026, to use vacation carryover. Details are available on the University Staff Leave Schedule Change website at go.wisc.edu/rb4ebg.
Leave remaining after these deadlines will be lost. All UW–Madison employees who are eligible to bank leave may do so. Leave balances can be found under “Time and Absence” in MyUW. Employees with questions should contact the human resources department in their school, college, or division.
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Workday in-person employee training series to begin in July
UW–Madison is offering a three-part in-person training series between July 21–August 8 to help employees learn how to use Workday on a computer and smartphone. The training series is designed for employees who do not use a computer in their work. Sessions will be held for daytime, second, and third shifts and will be available in English, Spanish, Hmong, Tibetan, Chinese, and Nepali. Employees can register by contacting their supervisor or local HR representative. All Universities of Wisconsin faculty and staff will use Workday for employee self-service tasks. Online Workday training begins May 6 for supervisors and employees who use a computer at work.