News for Employees
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Enroll in annual benefits by October 25
The Annual Benefits Enrollment period ends this Friday, Oct. 25, at 4:30 p.m. This is the only time you can make changes to certain benefits without having an eligible life event or qualifying employment change during the year. In addition, certain benefits you may be enrolled in require action each year. Employees should choose their 2025 benefits via Self Service in MyUW at my.wisc.edu. Find helpful information about benefits enrollment at benefits.wisc.edu/2025.
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Event for current and aspiring project managers
Faculty and staff involved in project management or interested in learning more about it are invited to attend the Project Management Institute (PMI) chapter meeting on November 12 at the Bakke Recreation & Wellness Center. Hosted by the Office of Strategic Consulting, the event will feature a presentation by Sadat Khan, director of facilities and operations, University Recreation & Wellbeing. He will share his experience as the project owner behind the transformation of the old Natatorium into the state-of-the-art Bakke Center. Tours of the facility will be included, and a light dinner will be provided. Register by October 31. There is a $25 fee to attend.
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Campus inclement weather guidelines
All UW–Madison employees are encouraged to review the campus inclement weather guidelines. Only the chancellor has the authority to cancel classes, suspend services, or close the campus to the public and employees. Individual schools, colleges, divisions, and other campus units will not close unless the whole campus is closed. Employees should use discretion and caution regarding their health and safety. If an employee is unable to report to work or directed not to report to work due to inclement weather, supervisors and employees should work together to find alternative work arrangements, including working remotely and/or modifying work schedules, whenever possible. Employees’ leave options vary based on their employment category and job duties; employees should direct any questions to their supervisor or local human resources office. The guidelines also address the possible impacts of inclement weather on remote work.
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Campus Holiday Gift Guide now accepting entries
Every year, UW–Madison publishes a Holiday Gift Guide that provides a wide variety of gift ideas from partners around campus. The guide will be promoted to all UW faculty, staff, students, and affiliates. Campus units are invited to submit up to three gift items through the submission form and may include a link to an online store. The deadline for submissions is Friday, Nov. 15.
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Online session provides help with benefits enrollment
The Annual Benefits Enrollment period is currently underway and will end at 4:30 p.m. on Friday, Oct. 25, 2024. Employees who need more information in order to make informed decisions about benefits may wish to attend a live, virtual presentation of “Benefits 2025: What You Need to Know” today, Wednesday, Oct. 16, 3–4 p.m. via Zoom. This session includes a review of 2025 benefits changes, information on how to enroll, and time for Q&A. The recorded presentation is available for viewing 24/7 on YouTube. Links to these and other resources can be found at benefits.wisc.edu/2025.
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Reminder: Leave policy for voting
With Election Day coming up on Tuesday, Nov. 5, employees are reminded of the UW–Madison policy regarding taking time off work to vote. Employees who cannot vote outside of working hours may vote during their scheduled work hours and must provide their supervisor with a written absence request prior to Election Day. Employees can arrange a flexible schedule with their supervisor that will allow them to vote or, depending on their eligibility, receive leave with pay or take leave without pay. Details are available in the Leave for Voting and Serving as an Election Official policy at policy.wisc.edu/library/UW-5059.
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Metro Transit service disruptions may continue through October
As Metro Transit works to resolve the issues causing delays and cuts to bus service, UW community members are advised to use rider tools and bus trackers to plan ahead when riding the bus. Links to these resources can be found at transportation.wisc.edu.
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Webinar teaches skills to enhance well-being
LifeMatters and the Employee Assistance Office are offering a virtual webinar, Mind-Body Wellness, on Tuesday, Oct. 29, noon‒1 p.m. This webinar teaches skills that can help participants slow down, get centered, and get focused by using mindfulness, gentle stretching, and more. The webinar is offered at no cost to all UW‒Madison employees. Register online to receive the Zoom link.
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Volunteer student org advisors needed
New this year, all registered student organizations (RSOs) are required to have an advisor to ensure students receive support while growing as leaders and community-creators on campus. Many RSOs are looking for UW–Madison faculty, staff, or graduate students, as well as non-UW volunteers, to fill the role of volunteer RSO advisor. Complete the interest form by Oct. 25 for earliest consideration.
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University Staff leave schedule to change starting January 2025
Beginning January 1, 2025, University Staff employees at UW–Madison will begin the transition to receive vacation and personal holiday hours on a new schedule. The new leave schedule aligns with the university’s fiscal year, which starts on July 1 and ends on June 30. Changes that University Staff employees will see with their leave balances will happen automatically. Employees who want to prepare for this change can access several online resources, including frequently asked questions, by visiting the University Staff Leave Changes website at go.wisc.edu/rb4ebg. Employees with additional questions may contact their supervisor or their local human resources office.