News for Employees
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Webinar teaches mindfulness to enhance well-being
LifeMatters and the Employee Assistance Office are offering a virtual webinar, Mind-Body Wellness, on Tuesday, June 25, noon‒1 p.m. Attendees will explore the difference between control and letting go and learn how to practice mindfulness, guided relaxation, conscious breathing, and gentle stretching. The webinar is offered at no cost to all UW‒Madison employees. Register online to receive the Zoom link. For more information, go to eao.wisc.edu.
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Reminder: Submit leave reports by June 30
Faculty, Academic Staff, and Limited Appointees are required to submit monthly leave reports, whether or not leave is used. Employees must report leave as it is taken, or enter a “No Leave Taken” at the end of the month. Missing leave reports must be entered by June 30, 2024, for fiscal year July 2023 through June 2024. Failure to submit leave for fiscal year 2024 by September 30 will result in a permanent reduction of sick leave hours. Employees with missing leave reports receive email notification and may also check for missing leave reports at any time in MyUW. Employees should ensure that they do not have any missing leave reports. In addition, June 30 is the deadline for Faculty, Academic Staff, and Limited Appointees to request a swap in the type of leave used to another type of leave. Employees with questions should contact the human resources department in their college, school, or division with questions.
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Save the date for Student Employment Summer Summit
The 5th annual Student Employment Summer Summit will take place on Wednesday, July 24, 10:45 a.m.–4 p.m., at Gordon Dining and Event Center. This in-person event brings together supervisors, hiring managers, and others who support student employment at UW‒Madison and beyond. Keynote speaker Nicole Cardoza is the founder of Reclamation Ventures and the Reclamation Ventures Fund, and has created a movement dedicated to incubating endeavors that redefine the limits of human potential. The event is hosted by the Student Employment team in the Office of Student Financial Aid and is offered at no cost. Registration opens June 25.
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2024 Wisconsin Welcome accepting event submissions
Campus partners, student organizations, and community groups have an early opportunity to introduce their organizations to incoming students by submitting an event for Wisconsin Welcome 2024, hosted by the Office of Student Transition and Family Engagement within Student Affairs. Approved events will be promoted to 8,000+ incoming students via the Wisconsin Welcome app. Please submit your event details for consideration by August 15.
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Resources for supervisors
Campus Supervisors Network (CSN) is a Community of Practice dedicated to promoting leadership and personnel management at UW–Madison by sharing ideas and best practices. A planning committee develops trainings and networking opportunities, and also offers a wealth of resources on its website as well as through a weekly email newsletter. All UW supervisors are encouraged to participate.
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Join in Employee Appreciation Ice Cream Socials next week
All employees are invited to Employee Appreciation Ice Cream Socials on Tuesday, June 11 and Thursday, June 13. This annual event is held to thank employees for their hard work and dedication. On June 11, from 1-2:30 p.m., UW‒Madison leaders will be handing out free Babcock ice cream on Bascom Hill (weather permitting) and as supplies last. Ice cream will be served in cups in two areas of Bascom Hill, including one area with flat or gentle surface slopes for greater accessibility. In case of rain or severe weather, the event will move to Birge Hall. On June 13, from 10 p.m. to midnight, there will be free Babcock ice cream in the Lake Mendota Room at Dejope Residence Hall for second- and third-shift employees. These events are open to all current UW‒Madison faculty, staff, and post-docs. Parking and transportation tips, along with other event details, can be found at go.wisc.edu/99c162.
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How to check your tax withholding amounts
All UW–Madison employees are encouraged to do a “paycheck checkup” by reviewing their earnings statement. This can help prevent you from having too little or too much federal or state tax withheld from your paycheck. The Internal Revenue Service (IRS) offers a Tax Withholding Estimator to help you determine the right amount of tax withholding for your situation at irs.gov/individuals/tax-withholding estimator. UW‒Madison cannot provide tax advice. Each employee must make withholding decisions on their own or with the assistance of their individual tax consultant. If you would like to make a change in how much tax you have withheld, go to MyUW > Payroll Information > Update W-4. A W-4 Quick Guide is also available online in English, Spanish, Hmong, Tibetan, Chinese and Nepali at go.wisc.edu/7tbgy4. This one-page guide provides instructions and tips on how to change the amount of income tax you have withheld from your paycheck.
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Rec Well offers intramural sports for staff
Faculty and staff are invited to join a summer league sponsored by Rec Well and participate in sports such as basketball, kickball, trivia, and much more. UW‒Madison employees can purchase the $5 Summer Intramural Sports pass that will grant access to all intramural sport offerings; a Rec Well membership is not required except for the indoor sports of futsal and pickleball. Teams can be made up of any UW‒Madison staff, and staff members are welcome to invite others to join them on a team. Employees can also sign up as a free agent and be picked up by another team, or become a part of a Free Agent team if there is enough interest. Registration is now open, with activities beginning as soon as mid-June.
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First round of parking applications closes May 31
Transportation Services is accepting parking permit applications for the upcoming parking year (Sept. 1, 2024–Aug. 31, 2025). Apply by May 31 for first-round consideration for base lot (including reduced cost), Flex, UW Accessible, park and ride, and business alternate permits. First-round offers will be sent beginning July 10. Additional application rounds for these permit types are scheduled in July and August. Bus passes and other parking options will be available for purchase Aug. 1. Find details at transportation.wisc.edu.
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New video previews upcoming changes to data storage and reporting
As part of the Administrative Transformation Program (ATP), UW‒Madison will be transitioning to Workday, a cloud-based software platform that will streamline and simplify administrative processes. Alongside the Workday implementation, ATP is building the Enterprise Analytics Platform (EAP). The EAP will store decades of legacy data, as well as new information generated in Workday. A new video, What’s Changing with EAP Data and Reporting, provides an overview of how Universities of Wisconsin data will be stored and made accessible for future analysis and reporting. Previous months’ videos available online provide an overview of key business processes that will be standardized and streamlined when Workday goes live in July 2025. Learn more and access videos later with your UW login.