News for Employees
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Cybersecurity Awareness Training registration closes June 14
Beginning June 14, 2025, employees will no longer be able to register for the required training on the Cybersecurity Awareness Training website. The training will re-open in Workday on August 15. Employees who are required to complete this training before August 15 must do so before it closes on June 14. Employees are required to take the Cybersecurity Awareness Training annually, every 365 days (or earlier if required by their area). Employees can find the date of their last Cybersecurity Awareness Training by viewing their employee transcript online.
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New Webex Events platform for event managers
A new Webex tool, Webex Events, is coming to the campus community. Webex Events (formerly Socio) is an all-in-one event management platform that enables organizers to create and manage in-person, virtual, and hybrid events. This tool replaces Guidebook, which was sunset on April 30 of this year. The new service will launch on June 2, 2025.
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Registration open for summer intramural sports
All UW–Madison faculty and staff are invited to participate in staff intramural sports. Sports leagues include pickleball, 3v3 basketball, sand volleyball, futsal, and broomball, along with Esports, gaming, and trivia nights. Rec Well members can play all summer with a $10 intramural sports pass. Non-members can purchase the pass for $20. Registration is now open for Session 1, which begins on June 16. Session 2 will open for registration on July 1.
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Bowling league for staff and faculty at the Wisconsin Union
The Wisconsin Union team invites staff and faculty to sign up for the Summer Bowling League for UW Staff at Sett Recreation at Union South. The cost is $160 per four-person team. The next league will be held on Mondays, June 16–July 7, from 5–8 p.m. Register by June 8.
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Log-in improvements coming in June with MFA-Duo update
Starting June 2, 2025, UW–Madison employees will have the option to receive fewer NetID authentication prompts with Duo’s “Remember Me” function extending from 12 hours to 7 days. The update will also enhance security with Duo Verified Push (requiring users to enter a 3-digit code) and auto-refreshing passcodes. These changes help protect university data while reducing workflow interruptions for students and staff. The changes do not affect those who use other authentication methods such as a security key fob. Duo Push users should update their Duo Mobile app before the June transition.
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First round of parking applications closes May 23
Transportation Services is accepting parking permit applications for the upcoming year, which runs from Sept. 1, 2025–Aug. 31, 2026. Apply by May 23 for first-round consideration for a base lot (including reduced cost), Flex, UW Accessible, park and ride, remote lot, or business alternate permit. First-round offers will be sent in early July. Applications will reopen in July. The early consideration deadline for department and service permits is also May 23. Employee bus passes may be renewed and other parking options will be available starting August 1. For details, visit transportation.wisc.edu.
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Submit expense reports by June 9
June 9, 2025, is the deadline for UW–Madison employees to submit an expense report prior to Workday implementation. This includes expense reports with corporate card transactions. Expense reports should be in the Shared Financial System (SFS) by this deadline in order to allow time for approvals and payment. Any expense reports not submitted by 5 p.m. on June 9 will need to be filed in Workday after go-live on July 7, 2025.
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Webinar teaches personal resilience skills
LifeMatters and the Employee Assistance Office are offering a virtual webinar, Personal Resilience, on Tuesday, May 27, noon‒1 p.m. Participants will learn about the concept of energy management, a new way of looking at self-discipline. The webinar is offered at no cost to all UW‒Madison employees. Register online to receive the Zoom link.
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Edvest 529 College Savings webinar
Edvest 529, Wisconsin’s college savings plan, can help employees develop a higher education savings strategy that will benefit their children, grandchildren, and other loved ones. This webinar will take place online Thursday, May 29, 11 a.m.–noon. Attendees will learn about 529 College Savings Plans, the benefits of these accounts, other resources available to help plan and pay for college, and how to qualify. There is no cost to attend.
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Answers to common questions about Workday
Workday, the new Universities of Wisconsin cloud-based software platform that brings together data about people, finances and operations, will launch on July 7, 2025. All UW–Madison employees will use Workday in some way and should start training now to be prepared for the transition. Employees can find answers to frequently asked questions about Workday, as well as other updates, at atpmadison.wisc.edu.