News for Employees
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Campus communities of practice offer sustained learning
Communities of practice (CoPs) are peer-organized learning communities that bring together people from across an organization to teach one another, share resources, and find inspiration in their connections and creativity. CoPs provide a cost-effective way to share information, solve problems collectively, innovate, and train new staff. Dozens of CoPS are active at UW–Madison. Find a CoP or learn how to start a new community of practice online.
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Parking permit updates from Transportation Services
The deadline to accept Round 1 parking permit offers is July 22. Applications for Round 2 are also due July 22. Round 2 offers will be emailed July 30-31. Employee bus passes and afternoon, night, motorcycle, and moped permits will be available to purchase starting August 1. Visit transportation.wisc.edu for details.
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Important information about legal holiday balances in Workday
In Workday, legal holiday hours will appear in your time off balance as they are earned. Legal holiday hours are earned on the day of the holiday for eligible employees, and will not appear in your time off balance in Workday in advance. As a result, you may see a zero balance for legal holidays in your time off balance.
Eligible employees may use up to two days of legal holiday hours in advance of having earned those hours. This option may be used for legal holidays when an employee is scheduled to work, legal holidays that are part of an employee’s normal scheduled time off, or floating holidays. Visit the HR Guide for an overview of what is changing for advance use of legal holidays.
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Expansion of child care and education system supports university families
The UW Office of Child Care and Family Resources has expanded the UW–Madison Child Care and Education System (CCES) effective July 1. Three additional accredited child care and education centers have joined the system: Isthmus Montessori Academy, Middleton Early Childhood Center and The Playing Field – East. These centers extend CCES access to more families on Madison’s east and west sides. They join three campus-based centers and six existing network centers to offer priority enrollment to UW-affiliated families and accept UW Child Care Tuition Assistance Program (CCTAP) funding. Parents and families can find more details and additional resources on the Office of Child Care and Family Resources website at occfr.wisc.edu.
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Making the transition to Workday: Help and resources
Workday is now live and can be accessed through a new tile in MyUW. The Universities of Wisconsin offers a list of the top 10 things for faculty and staff to do when starting with Workday. If you need support, visit the GetHelpUW page on the Workday website to submit a help request (called a “ticket”). You will receive a confirmation and be able to track the progress of your help request.
You can also find information on how to use Workday for self-service and manager tasks. UW–Madison offers HR Guides for Employees and HR Guides for Managers and Supervisors. These resources provide details on editing personal information, entering time worked, requesting time off, installing the Workday Mobile app, and much more. Employees and supervisors should also follow the recommendations provided by their school, college, or division HR department. Links to resources, training, and answers to frequently asked questions can be found at atpmadison.wisc.edu.
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University Staff leave schedule for fiscal year 2026 now in effect
As previously announced, University Staff are now on a new leave schedule that aligns with the university’s fiscal year, which starts on July 1 and ends on June 30. During the transition period of Jan. 1 to June 30, 2025, University Staff earned half of their vacation hours and half of their personal holiday hours (prorated for those who work part-time). With the start of the fiscal year on July 1, 2025, University Staff are now earning their full amount of vacation hours and personal holiday hours (prorated for those who work part-time) for fiscal year 2026. Employees can check their leave balances through the Workday tile in MyUW. Detailed information is available on the University Staff Leave Changes website at https://go.wisc.edu/rb4ebg. Employees with additional questions may contact their supervisor or their local human resources office.
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Help make UW–Madison a drug-free workplace
All faculty and staff are encouraged to contribute to a drug-free workplace. You can do this by learning the facts about substance abuse, encouraging others to avoid substance abuse, and knowing where you or others can go for help with a drug or alcohol problem. The laws and expectations regarding substance abuse apply to all members of the UW–Madison campus community. You can review this information and find resources for drug and alcohol abuse prevention at go.wisc.edu/j15c7c.
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Reminder: Workday training available for all faculty and staff
Workday, the new Universities of Wisconsin cloud-based software platform that brings together data about people, finances, and operations, will launch on July 7, 2025. All UW–Madison faculty and staff will use Workday for employee self-service tasks and everyone is encouraged to complete Workday training.
You do not need to enroll to take the training. You will find Workday Fundamentals: Workday for All Employees in your Universities of Wisconsin instance of Canvas. The course is self-paced and takes about 40-50 minutes to complete. You may pause the training at any time and resume later where you left off. For employees who do not use a computer in their work, in-person training is available.
For additional information about Workday training, additional resources, answers to frequently asked questions, and more, visit atpmadison.wisc.edu.
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Avoid Workday phishing scams
Workday goes live at the Universities of Wisconsin on July 7. Along with new tools and processes comes a reminder about added vigilance to avoid phishing attacks. We expect to be targeted by phishing attacks as we implement this new system, and we are counting on all employees to help keep UW secure by detecting and reporting phishing attempts.
You can protect your personal data and protect sensitive data within the system by recognizing phishing red flags and using cybersecurity best practices. If you receive a suspicious email or text message that is related to Workday, do not reply or click on links. Report the suspicious email via Outlook or forward the suspicious message to report-spam@doit.wisc.edu. Remember that security is a shared responsibility, and vigilance is key in combating cyber threats.
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Update: 2025-26 parking permit applications
The first round of parking permit offers will be emailed by July 3, 2025. If you receive an offer and wish to accept it, please do so by the July 22 deadline. If you do not receive an offer, no action is needed: your application is on a waiting list and will be considered in future rounds. If you have not applied yet, round 2 applications will be accepted July 7–22. Visit transportation.wisc.edu for details.