News for Employees
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Campus Updates Plans for Summer
Effective Monday, May 10, guidelines have been updated for students, faculty, and staff planning to access the UW–Madison campus. These guidelines address summer building access, ongoing health protocols, testing and vaccination, the campus events policy, and the travel policy. The message to the campus community has been emailed to employees and will be translated into multiple languages. Specific information for Fall Semester 2021 is still being finalized and will be shared as it become available. Additional details, including FAQs, are available at covidresponse.wisc.edu.
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Resources for Employees Moving from Monthly to Biweekly Pay
All UW employees who are paid monthly will be moving to a biweekly pay schedule beginning in July. UW System is hosting the final two virtual Town Halls for employees in May. A Town Hall will be held on Thursday, May 13, 4–5 p.m., specifically for those employees who are paid over 12 months. A final Town Hall on Monday, May 17, 1–2 p.m., is an open session for all employees paid monthly. Both sessions will include time for questions and answers. Employees will have online access to the presentation videos and slides after the events. Both UW–Madison and UW System offer a variety of helpful resources for employees, including payroll calendars, frequently asked questions, a preparation checklist, personal financial tips, and more. To access these resources, go to hr.wisc.edu/single-payroll. Additional resources will continue to be added to this web page.
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University Dining Open for Summer
University Housing Dining will be offering meals and snacks at Four Lakes Market and Starbucks Coffee starting May 17 and running through August 14. Four Lakes Market will move from à la carte (pay for what you take) service to an All-You-Care-To-Eat (buffet style) service for all customers during summer term. You will pay for your meal upon entry to the market. Prices are $7.75 for Breakfast, $10.00 for Lunch, and $10.50 for Dinner. More information is available at housing.wisc.edu/dining/locations/.
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Student Help Hiring Automation Process Launches June 1
An enhancement to the Student Jobs Platform that automates the hiring process will go live June 1, 2021. Student Help opportunities will now be able to be hired automatically to the campus hiring system (HRS) once an offer has been created and accepted through the Student Jobs Platform. The Student Employment Team will be offering Student Jobs Platform trainings and drop in-virtual office hours to assist users beginning in June. Contact student.employment@finaid.wisc.edu with any questions.
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Town Hall on Single Payroll for Employees with 12-Month Contracts
All UW System employees who are paid monthly—including UW–Madison employees—will be moved to a biweekly pay schedule beginning in July. Employees who are currently paid monthly over 12 months can refer to the Single Payroll timeline for information on how the transition will impact their payroll schedule. A virtual Town Hall will be hosted by UW System on Thursday, May 13, 4–5 p.m., specifically for those employees who are paid over 12 months. Advance registration is not required. The event will be recorded for viewing later on demand. Transition timelines, frequently asked questions, financial resources, and contact information for employees who need assistance can be found at hr.wisc.edu/single-payroll.
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Mandatory Cybersecurity Awareness Training has Begun
All UW–Madison faculty and staff are required to complete Cybersecurity Awareness Training by June 30, 2021. Employees received a “Welcome” email last week from Drip7, DoIT’s partner in delivering the training. Follow the instructions in the email to log in and complete the training. You may start the training and come back to it or complete the entire training at once. The training should take less than 25 minutes to complete for most employees. A text-based version of the training is very accessible to all users, including those with disabilities; enroll at canvas.wisc.edu/enroll/F7G6PP. The training is also being translated into multiple languages. For details, visit the Cybersecurity Awareness Training page at it.wisc.edu/it-projects/cybersecurity-awareness-training. If you have questions, please contact the DoIT Help Desk at cybersecurityawareness@cio.wisc.edu or 608-264-4357.
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Free Virtual Bucky's Workout on May 19
Rec Well instructors will lead a free virtual workout on Wednesday, May 19, noon–12:50 p.m. UW–Madison staff, faculty, and students of all fitness levels are welcome and encouraged to join. The event is also a Well Wisconsin employer-sponsored activity. The Well Wisconsin program enables employees to earn a $150 wellness incentive by completing a health assessment, a health check, and one well-being activity by October 8, 2021. If you are enrolled in the State Group Health Insurance Program, you can participate in Well Wisconsin by creating an account at webmdhealth.com/wellwisconsin. Learn more about Virtual Bucky’s Workout and register to receive the Zoom link at recwell.wisc.edu/buckysworkout.
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Vaccine Appointments Available on Campus
University Health Services (UHS) has COVID-19 vaccine appointments available for employees and students. All UW–Madison employees are encouraged to get vaccinated and help protect the health and safety of our campus community. UHS is also now able to offer vaccines to anyone who lives, works or studies in Wisconsin, including friends and family of UW–Madison students and employees. For more information and to schedule a vaccine appointment, visit go.wisc.edu/covid19vaccine.
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Employee Input Requested on Plans for Fall
Most UW–Madison employees will be returning to campus in August to prepare for the Fall 2021 semester. Employees are encouraged to provide input on the return to campus by responding to an online survey. The survey asks questions about employee preferences and concerns about this transition, experiences with remote work, and how the university can best support the many employees who are returning to on-site work. Most employees will be able to complete the survey in 5–10 minutes. Employees who currently spend 50 percent or more of their time working on site are also encouraged to complete the survey. Responses to the survey are confidential. The deadline to respond is April 29. The employee survey can be found at go.wisc.edu/19w458.
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Town Hall on Single Payroll for Employees with Nine-Month Appointments
As previously announced, all UW System employees who are paid monthly—including UW–Madison employees—will be moved to a biweekly pay schedule beginning in July. A virtual Town Hall will be hosted by UW System on Tuesday, May 4, 8–9 a.m., specifically for those employees who are paid over nine months. (A Town Hall scheduled for May 13 will address employees paid over 12 months.) Advance registration is not required. The event will be recorded for viewing later on demand. Transition timelines, frequently asked questions, financial resources, and contact information for employees who need assistance can be found at hr.wisc.edu/single-payroll.