News for Employees
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Employee Input Requested on Plans for Fall
Most UW–Madison employees will be returning to campus in August to prepare for the Fall 2021 semester. Employees are encouraged to provide input on the return to campus by responding to an online survey. The survey asks questions about employee preferences and concerns about this transition, experiences with remote work, and how the university can best support the many employees who are returning to on-site work. Most employees will be able to complete the survey in 5–10 minutes. Employees who currently spend 50 percent or more of their time working on site are also encouraged to complete the survey. Responses to the survey are confidential. The deadline to respond is April 29. The employee survey can be found at go.wisc.edu/19w458.
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Town Hall on Single Payroll for Employees with Nine-Month Appointments
As previously announced, all UW System employees who are paid monthly—including UW–Madison employees—will be moved to a biweekly pay schedule beginning in July. A virtual Town Hall will be hosted by UW System on Tuesday, May 4, 8–9 a.m., specifically for those employees who are paid over nine months. (A Town Hall scheduled for May 13 will address employees paid over 12 months.) Advance registration is not required. The event will be recorded for viewing later on demand. Transition timelines, frequently asked questions, financial resources, and contact information for employees who need assistance can be found at hr.wisc.edu/single-payroll.
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FP&M Employee Recognition Awards Accepting Nominations
Each year the Facilities Planning & Management (FP&M) Employee Recognition Awards recognize FP&M employees who keep the UW–Madison campus a safe and welcoming place to learn and work. Nominations are now being accepted for the following award categories: teamwork, customer service, going above and beyond, unsung individual, and creative solutions. The FP&M workforce consists of more than 1,300 employees who provide services in campus planning, design and construction, maintenance and operation of buildings and grounds, utilities, health and safety, sustainability, and parking and transportation. Any member of the campus community can nominate an FP&M employee for an award. Complete the nomination form online or print and submit a form in any of six languages. The nomination deadline is May 7. Learn more at inside.fpm.wisc.edu/employee-recognition.
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Outside Employment Reporting for University Staff
UW–Madison University Staff employees are not prohibited from accepting outside employment, provided that the outside employment does not interfere with their duties to the university. UW System policy prohibits University Staff employees from accepting outside employment that causes a conflict of interest with their university employment. If a University Staff member is considering or is currently working an additional job outside the UW, they need to self-determine if the outside job duties are in conflict with their UW job duties. In these situations, employees should provide details about the outside employment to their supervisor. The supervisor will let the employee know if they are able to start or continue with the outside employment. University Staff members who are not sure whether they need to take action or have questions about the policy should speak with their supervisor. To learn more, visit go.wisc.edu/35285b.
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Campus Update on COVID-19 and Plans for Summer
Campus leadership has announced some changes to campus activities after the end of the spring semester. Beginning Monday, May 10, new guidelines will be in place for access to campus buildings, visitor and guest access to campus facilities, on-campus COVID-19 testing, and activities and events. All employees are encouraged to have a plan for vaccination and to get vaccinated on or off campus. Additional information will be provided related to the return to campus for employees who are currently working remotely. To learn more and check for future updates, go to covidresponse.wisc.edu.
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Furlough Reduction for Faculty and Staff
On April 16, 2021, campus leadership announced a change to the employee furlough program originally implemented in January 2021 (Round Two of Campus-wide, Intermittent Furlough). Furlough obligations will be reduced by one day (8-hour equivalent) for all faculty and staff. This change is intended to provide some financial relief to employees, and is being made in response to updated information about the university’s fiscal outlook. Employees have been participating in the furlough program in different ways, and the appropriate adjustments need to be made for each circumstance. Employees will receive additional details from the human resources office at their school, college, or division in the coming weeks. For more information on the furlough program, visit hr.wisc.edu/furlough.
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Transportation Services Announces 2021–22 Parking Rates and Policies
The majority of parking permits and passes will see a one percent price increase for the 2021–22 parking year (Sept. 1, 2021–Aug. 31, 2022), following a one-year temporary rate increase suspension last year. A list of rates and Transportation Services policies can be found on the rates and policies webpage. Information about parking applications for the 2021–22 parking year will be released the first week of May. The current increase in Flex (pay-per-use) parking offers and reduced and low-cost parking options will continue to help ease a return to campus. Transportation and parking information is also being prepared for those who will be returning to campus in August 2021. Visit transportation.wisc.edu for details.
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Nominations for University Staff Awards Due April 27
The University Staff Recognition Award is presented each year to those employees who are recognized for their outstanding achievements. Anyone can nominate a member of the University Staff for the award. Although there are no strict criteria, the Awards Committee offers suggested focus areas for those who wish to make nominations. The deadline to submit a nomination is Tuesday, April 27 at 1 p.m. To learn more, visit ous.wisc.edu/awards.
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TTC Project to Hold Virtual Forums April 21–22
All UW–Madison employees are invited to attend a virtual forum on the Title and Total Compensation (TTC) Project on April 21 or 22. Information will be provided on the updated project timeline, employee and supervisor conversations, and official title notification letters and appeals. Time will be allocated to questions and answers. To submit a question, send an email to ttcstudy@ohr.wisc.edu and use the subject line “TTC Live.” You may submit a question in advance or during the live event. Daytime and late-night sessions will be offered in English, Spanish, Hmong, Tibetan, Mandarin, and Nepali. The YouTube event will be recorded and posted on the TTC Project website for viewing later. To learn more, visit go.wisc.edu/ttcproject.
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WRS Annual Statement of Benefits Now Available
If you were covered by the Wisconsin Retirement System (WRS) in 2020, your WRS Annual Statement of Benefits is now available. To view your statement, go to MyUW and launch the Benefit Information module. Then click on the tab for “ETF WRS Statements of Benefits” and go to the 2020 Statement Issued 2021. The statement includes your 2020 earnings, retirement benefit projections, primary beneficiary designation(s) for your WRS account, and more. Resources to help you understand your statement can be found online at etf.wi.gov/retirement/wrs-retirement-benefit/my-statement-benefits. If you have questions, please contact your human resources office.