News for Employees
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UW Bulk Mail Center Closing Permanently
Due to budget concerns related to the COVID-19 pandemic, the UW–Madison Bulk Mail service will close permanently on May 15. Bulk Mail employees will be reassigned to different jobs on campus. This closure will likely cause a temporary disruption to workflow for some employees in your area while we identify a long-term solution. DoIT Digital Publishing and Printing (DPPS) will provide printing and assist with the coordination of bulk mail solutions for the campus in the meantime.
Customers wishing to send a bulk mail order should work with DPPS directly. Please email printing@doit.wisc.edu to set up a mailing consultation so the team can best support your needs. Campus is exploring potential service providers to serve as a long-term replacement for bulk mail processing services. The Division of Business Services will soon begin gathering business requirements and will reach out to campus departments as further input is required. Please direct any questions about interim solutions to printing@doit.wisc.edu.
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Job Titles and Position Descriptions to Be Updated November 2021
Last week, UW–Madison in partnership with UW System announced the Title and Total Compensation (TTC) Project will resume plans to implement a new title and salary structure. On November 7, 2021, UW–Madison employees will have updated job titles and new position descriptions as part of the TTC Project. Employees and supervisors (or local human resource units) will continue conversations to confirm job titles and position descriptions. All conversations must be complete by September 10, 2021. Employees can expect to receive an official notification letter to confirm their new titles in October or early November. The new salary structure will be published in the fall, before the November implementation date. Employees are encouraged to attend a virtual campus forum on April 21–22 to learn more. Visit go.wisc.edu/ttcproject for more information.
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ShopUW+ Resources and Training Available
ShopUW+, the new University of Wisconsin purchasing and payables platform, will launch April 16. It will be the single point of entry for catalog (currently MDS) orders, requisitions, purchase orders, direct payments (DPs) and payments to individuals (PIRs). Introductory training courses are now available. The week of April 12, skills-based courses will be available by role for shoppers, requesters, and approvers of requisitions or payments. For information on training, resources, and support, visit the ShopUW+ Essentials website at shopuwplus.wisc.edu.
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Metro Transit Invites Feedback to Guide Redesign
Madison Metro is conducting a Transit Choices Survey as part of a complete transit network redesign. The goal is to create a new system of bus routes that better serves the needs of Madison area residents and businesses. Survey responses will help determine the priorities of transit service in the Madison area, including connections to and from campus. The survey will be open through the month of April. To learn how to participate, go to the News section of the UW–Madison Transportation Services website at transportation.wisc.edu.
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Last Reminder to Register for Showcase
Showcase 2021, a free annual event highlighting innovations and improvements on campus, will take place on Thursday, April 8 from 9 a.m.–3:30 p.m. Anyone who is interested in attending must register by April 7 at 5 p.m. in order to gain online access to the event. Visit showcase.wisc.edu to view the event schedule and other details.
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More Opportunities for Vaccines for Employees
University Health Services is now offering COVID-19 vaccine appointments to all employees at UW–Madison, including in-person and remote employees. To search for and schedule appointments at UHS, visit go.wisc.edu/myuhscovidvax. Appointments at UHS are limited due to limited COVID-19 vaccine supplies. All eligible members of the UW community who are interested in vaccination should also seek appointments off campus and can find options by visiting dhs.wisconsin.gov/covid-19/vaccine-get.htm. The Wisconsin Department of Health Services also offers a registry to schedule available appointments in the community, which can be found at vaccinate.wi.gov/en-US.
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Reminder: Split Benefits Deductions Coming for Employees Paid Biweekly
For UW System employees—including UW–Madison employees—who are currently paid biweekly, most deductions for benefits such as health, dental, vision, and life insurance will be split evenly over the first two biweekly paychecks starting with the April 22, 2021 paycheck. UW–Madison employees who are affected by this change are encouraged to review the information and financial resources available at hr.wisc.edu/pay/split-benefits-deductions. From this web page, employees can follow the link to frequently asked questions and answers (FAQs) provided by UW System. These FAQs are available in English, Spanish, Hmong, Tibetan, Chinese, and Nepali. Trained representatives are available to answer employee questions and can be reached by phoning 608-265-2257 or by emailing 2021payrollchanges@ohr.wisc.edu.
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Newsletters Offer Professional Development for Employees and Managers
Two monthly e-newsletters are available to UW–Madison employees on a subscription basis. Learning and Talent Development offers a monthly newsletter that highlights upcoming professional development opportunities available to employees at no cost. MANAGE newsletter is a monthly resource that provides information of particular relevance to those with management or supervisory responsibilities. Managers will also discover ways to engage more fully with individuals and teams in the workplace. Both newsletters offer content that can help employees contribute to a healthy, inclusive, and engaging work environment at UW–Madison. Subscribers may change their email preferences at any time. To subscribe to either newsletter, or both, go to hr.wisc.edu/professional-development/subscribe.
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Professional Development Opportunities to Enhance Teaching and Learning
UW–Madison instructors have access to a wide variety of professional development opportunities that can help them deliver effective remote, blended, and online courses. These opportunities include courses and workshops, conference sessions, the TeachOnline@UW faculty learning community, Active Teaching Labs, and self-directed resources. Registration is now open for spring and summer professional development opportunities to help strengthen teaching and learning.
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TTC Project Goes into Effect Fall 2021
The Title and Total Compensation (TTC) Project will re-engage campus to implement the new job title structure in the fall of 2021. As part of the project, employees will continue conversations with their manager or human resources department to confirm their job title and position description. Some employees may have had conversations in each school, college, and division. All conversations will be complete by early fall. Over the last several months, the project has matched job titles to the market, developed a new salary structure, collaborated with the human resources community and begun to re-engage shared governance partners. More information will be shared in campus communications. Visit go.wisc.edu/ttcproject to learn more.